[Hiring] Event Operations Coordinator @NSTXL (National Security Technology Accelerator)

Role Description

The Event Operations Coordinator is a critical member of the Events Team, responsible for executing high-quality, compliant, and scalable events across in-person, virtual, and hybrid formats. Reporting to the Senior Events Manager, this role drives day-to-day operational execution, ensuring seamless delivery of programs that meet organizational objectives and the heightened expectations of government and defense stakeholders.

The Coordinator supports the full event lifecycle, including:

• Planning
• Logistics
• Stakeholder coordination
• Registration management
• Post-event reporting

This role requires strong attention to detail, the ability to manage complex logistics, and a structured, process-driven mindset suited for government-facing environments.

Qualifications

• Bachelor’s degree in Communications, Marketing, Business, Hospitality, or related field (or equivalent experience)
• Prior experience (internships, summer programs, part-time employment) in event coordination, logistics, or related field
• Experience with event platforms such as Cvent or similar registration tools
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Requirements

• Experience supporting government (B2G) or defense-related events
• Familiarity with federal and military event environments
• Compliance considerations (e.g., accessibility, data handling, security protocols)
• Tradeshow and field marketing experience
• Experience with project management tools (e.g., Monday.com)

Benefits

• Health Insurance: Medical and dental – company pays 92% of premiums for individual coverage and for family coverage
• Vision Insurance: Fully covered
• Retirement Plans: 401(k) with employer match up to 4%
• Paid Time Off: Paid sick and safe leave, paid floating holidays, and generous vacation
• Basic Life & AD&D policy company paid
• Voluntary Life
• Flexible & remote work structure
• Wellness reimbursement plan & mental health support
• Community sponsorships
• Donation matching
• Professional development allowance

Additional Requirements

• U.S. Citizenship required
• Ability to work East Coast hours preferred
• Willingness to travel for on-site event support as needed

Impact of the Role

This role directly supports the organization’s ability to:

• Scale events effectively across formats and audiences
• Reduce execution risk in high-touch, high-visibility environments
• Improve attendee experience and brand perception
• Enable senior team members to focus on strategy, innovation, and growth

Equal Opportunity Employer

NSTXL is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, or genetic information.