[Hiring] Event Coordinator @Visit.org

Role Description

Visit.org is looking for a passionate and ambitious Event Coordinator, APAC, to join our team remotely. The Event Coordinator, APAC, will own the daily communications between external organizations and internal stakeholders as it relates to booking and coordinating events. The right candidate will have an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder. The Event Coordinator will manage event booking requests from our corporate partners and work with our nonprofit and social venture partners to confirm event details and ensure the successful execution of the events.

Please note: This is a temporary (3-month) remote contract role based in Vietnam, up to 40 hours per week. The working hours are 12 pm - 9 am GMT+7 (with adjustment based on team meetings).

Responsibilities

• Facilitate all event booking requests from corporate partners and the account management team.
• Manage daily communications with nonprofit organizations to confirm booking details.
• Coordinate event details and changes with internal and external stakeholders.
• Communicate with corporate partners to ensure collection of pertinent event level information.
• Draft room layouts, provide suggested floor plans and event level execution preparations.
• Learn and become an internal expert on our experiences offered on the Visit.org platform.
• Collaborate in several aspects of event production such as event hosts, calendar management, booking confirmations, and scheduling logistics.
• Train, onboard, and prepare our on-site events team.
• Maintain a feedback loop with cross-functional teams to provide insight and share suggestions on where improvements can be made.
• Identify risks and come up with innovative solutions to ensure events are successful and completed as scheduled.
• Provide immediate support for our clients and team on the ground.
• Potential for local travel for nearby on-site events, if willing!

Qualifications

• Experience coordinating and managing communications of multiple projects at once.
• Extremely organized and prides themselves on their attention to detail.
• 1-2 years of experience in event management, preferably with large-scale events.
• Proficiency in Shopify is a plus.
• Proficiency in English and a second language is a plus.
• Background in customer success or in a client-facing role.
• Demonstrate a strong desire for growth or learning and keep up to date on industry and management trends.
• Excellent communication and interpersonal skills.
• Experience working in a fast-paced startup environment.
• Passion for our mission and the desire to make an impact in the world through technology.

Benefits

• Competitive pay.
• Mission-aligned company events/volunteering.
• Inclusive, exciting startup culture.
• Culture Club and more!