[Hiring] Engineering Coordinator @Telamon

Role Description

The Engineering Coordinator serves as the operational hub for Site Development and A&E, driving on-time, compliant project delivery by owning VPO/CPO workflows, lease and permit coordination, and client deliverables. The role uses independent judgment to resolve issues, streamline processes, and protect revenue and compliance.

Essential Duties and Responsibilities

• Financial Oversight and Coordination:
  • Maintain full ownership of all activities associated with VPOs and CPOs, including requesting, tracking, signing and submitting VPOs and CPOs.
  • Submit CPO Purchase Order Requests to clients and ensure the Billing Department has accurate records.
  • Independently track billable drivers and submit billing to AP when delivered to the client.
• Project Planning and Scheduling:
  • Collaborate with Project Managers to develop project timelines, coordinate site walks, and ensure milestones are met.
  • Exercise discretion in adjusting schedules to accommodate project needs and resolve conflicts.
• Contract Review and Management:
  • Analyze leasing documents, including MLA and non-MLA lease agreements, to ensure compliance and identify necessary amendments.
  • Make independent decisions regarding rent increases, PEA/FEAs, and amendment numbers.
• Document Control and Compliance:
  • Establish and oversee protocols for naming, saving, and uploading leasing, A&E, and Zoning & Permitting documents.
  • Ensure all documents meet specific client naming conventions and compliance standards.
• Client Communications and Deliverables:
  • Review and verify all deliverables for accuracy and completeness before submission to clients.
  • Use judgment to identify and resolve any discrepancies or issues related to client expectations.
• Regulatory and Permitting Coordination:
  • Independently contact jurisdictions to inquire about zoning and permitting regulations and processes.
  • Compile necessary documents, apply for, and track building and zoning permits.
  • Act as the primary point of contact for all communication with the associated regulatory body, independently addressing and answering all questions/inquiries as they arise.
• Administrative Leadership:
  • Manage group project email inboxes, ensuring timely and appropriate responses to clients.
  • Provide high-level administrative support, including managing Professional COA and PE licensure for registered engineers, coordinating professional team functions, and handling jurisdictional requirements for engineering wet seal submissions.
• Decision Making and Problem Solving:
  • Use independent judgment to make recommendations to senior management, resolve administrative issues without involving senior leadership involvement, and improve overall project coordination processes.

Qualifications

• Bachelor’s degree in engineering, business administration, project management, or a related field.
• Minimum of 1 year project coordination experience.
• Previous experience in Telecom, Professional Engineering Coordination, and/or Senior Management Administrative Support.

Requirements

• High proficiency in MS Office, especially Excel.
• Strong organizational skills with attention to detail.
• Ability to manage multiple projects and meet tight deadlines.
• Effective communication skills, both independently and as part of a team.
• Financial acumen highly preferred.

Benefits

• Medical, dental, vision, HSA with company match, dependent care FSA, life & disability coverage, voluntary plans, legal/ID protection, pet insurance, EAP.
• 401(k) with company match, annual bonus based on company performance, referral bonuses, discounts, phone allowance; field roles: travel pay, per diem, company-paid lodging, and company vehicle (if applicable).
• Flexible PTO for salaried roles; starting at 15 days (PTO with 2 floating holidays) for hourly roles; paid holidays, floating holidays, parental leave, bereavement leave, and hybrid/remote options.
• Tuition reimbursement, annual professional development grants, online learning resources, leadership programs, and internal growth opportunities.
• Recognition programs, scholarships and educational stipends for children, company paid sabbaticals and company outings with access to local events.
• Note: benefits eligibility may be based on employment status, tenure, location, or other factors.