[Hiring] Construction Project Coordinator @Remote Raven

Role Description

Our client is a commercial property restoration company serving property managers, building engineers, general contractors, and facility managers across the Phoenix and Tucson markets. We specialize in water damage restoration, mold remediation, asbestos abatement, biohazard cleanup, and fire and smoke damage restoration — delivering 24/7/365 emergency response with exceptional speed and remarkable service.

We are looking for a Project Coordinator who operates at a fast pace, is precise, detail-obsessed, and driven to keep multiple projects moving simultaneously without dropping anything.

You will be coordinating active jobs, managing data in spreadsheets and our job management system (Alby), communicating directly with clients, and making solid calls throughout the day. Your English needs to be sharp — both written and spoken — as you represent the company in every interaction.

Key Responsibilities

• Job Coordination & Tracking
  • Manage and track multiple active restoration and construction jobs simultaneously in Alby.
  • Keep all job data current, accurate, and organized across spreadsheets and Alby.
  • Monitor job progress, identify delays, and take action to keep things moving.
  • Coordinate with internal teams and field crews to ensure job milestones are met.
• Excel & Spreadsheet Management
  • Build, maintain, and manage detailed job-level spreadsheets using Microsoft Excel.
  • Audit your own work for accuracy before submission.
• Client Communication — Calls & Email
  • Make a solid volume of outbound calls to clients, field personnel, and insurance companies.
  • Handle inbound client inquiries professionally and with urgency.
  • Follow up relentlessly on outstanding items.
  • Communicate in writing via email with speed, clarity, and professionalism.
• Microsoft Office Suite
  • Work confidently and efficiently across the full Microsoft Office Suite.
  • Produce clean, accurate, and professional documentation, reports, and correspondence.
• Multitasking & Prioritization
  • Manage a high volume of concurrent jobs, calls, emails, and data tasks.
  • Prioritize aggressively and flag issues promptly.

Qualifications

• 3 or more years of project coordination experience in construction, restoration, or a closely related field.
• Advanced Microsoft Excel proficiency.
• Full Microsoft Office Suite proficiency.
• Experience using job management or project tracking software.
• Excellent English communication skills, written and spoken.
• Speed and accuracy are essential.
• Proven ability to manage multiple projects simultaneously in a fast-paced environment.
• A self-starter mentality.

Requirements

• You are slow to respond to emails or messages.
• You need detailed instructions before taking action on routine tasks.
• You make errors in spreadsheet data and do not catch them yourself.
• You are uncomfortable making a high volume of client calls.
• You struggle to manage more than a few things at once.
• Pressure slows you down instead of sharpening your focus.

Benefits

• This is a full-time role.
• The rate starts at $8/hr depending on experience.
• 100% Remote.

Company Description

We are client-first in everything we do, building our reputation one job at a time.