[Hiring] Associate Program Manager, Strategic Initiatives @American Heart Association

Role Description

The American Heart Association is seeking an Associate Program Manager, Strategic Initiatives, to join our Integrated Care Initiatives team, with flexibility for remote candidates. Reporting to the Executive Lead, Strategic Initiatives, you will support planning, coordination, communications, and performance tracking for the Heart Valve Initiative (HVI) and other key projects. This role translates strategy into action by:

• Coordinating priority workstreams and stakeholders
• Supporting funding commitments
• Tracking performance
• Strengthening partnerships
• Ensuring high-quality program delivery and measurable progress

This is a full-time, benefits-eligible, grant-funded position supporting the Integrated Care Initiatives team portfolio of initiatives. The anticipated term of the position is expected to continue through December 31, 2030.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations.

Responsibilities

• Program Planning and Execution Support
  • Maintain initiative's work plans and support the execution of priorities and funded deliverables.
  • Coordinate activities across workstreams and track timelines, dependencies, and follow-up items.
  • Develop concise summaries, briefing materials, and implementation resources that inform program decisions and support execution.
  • Review program activities for alignment with the Association's strategic priorities and initiative goals, and elevate potential misalignment to senior program leadership.
• Stakeholder Engagement and Communications
  • Coordinate communications with internal teams, volunteers, sponsors, and external partners.
  • Develop meeting materials, presentations, updates, talking points, and other program communications.
  • Support meetings and working groups by preparing agendas, documenting decisions, and tracking next steps.
• Performance Measurement and Reporting
  • Track program milestones, performance indicators, and outcomes against established work plans and targets.
  • Organize and summarize qualitative and quantitative information for improvement and decision-making.
  • Contribute to reports, dashboards, leadership updates, and accurate program documentation.
• Grant and Operational Coordination
  • Support grant requirements, documentation, budget tracking, and organizational processes.
  • Coordinate assigned inputs for procurement, contracting, vendor management, and resource planning.
  • Flag risks, changing needs, or issues for the appropriate program lead.
• Continuous Improvement and Team Collaboration
  • Help improve program processes, tools, templates, and shared resources.
  • Participate in collaborative planning and problem-solving across the portfolio.
  • Perform other duties reasonably within the scope of the role.

Qualifications

• Bachelor's degree in public health, healthcare administration, nonprofit management, business, communications, or a related field, or an equivalent combination of education and experience.
• Typically requires less than two (2) years of related work experience. Two (2) to four (4) years of experience in program coordination, healthcare, public health, or a nonprofit setting is preferred.
• Strong organization, communication, and follow-through skills, with the ability to manage multiple priorities.
• Ability to synthesize information and work effectively with cross-functional teams and external stakeholders.
• Proficiency with Microsoft Office and willingness to learn program tracking, collaboration, dashboard, or CRM tools.

Preferred Qualifications

• Experience supporting healthcare, public health, quality improvement, education, patient engagement, or funded programs.
• Familiarity with performance tracking, dashboards, CRM systems, or cross-sector partnerships (health systems, community organizations, etc.)

Compensation & Benefits

• The expected pay range will be $65,000 to $75,000. Pay is commensurate with experience; geographic differentials to the pay range may apply.
• Performance and Recognition: You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits: We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.
• Professional Development: You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.
• Work-Life Harmonization: The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees, increasing based on seniority level.
• Tuition Assistance: We support the career development of all employees with financial assistance for further education.