[Hiring] Associate Director Portfolio Management @Delan Associates, Inc

Role Description

• Coordinate activities across multiple CRM program workstreams to ensure alignment against program objectives.
• Maintain an integrated view of milestones, deliverables, dependencies, and key decisions.
• Ensure clear ownership and accountability for program deliverables across participating teams.
• Facilitate cross-functional planning and coordination meetings.
• Partner with workstream leads to understand progress, challenges, and upcoming activities.

Milestone, Risk & Dependency Management

• Maintain the master program plan and milestone roadmap.
• Track progress against agreed-upon deliverables and timelines.
• Identify, document, and monitor key risks, issues, assumptions, and dependencies.
• Coordinate resolution of cross-functional issues and escalate concerns when appropriate.
• Provide leadership with visibility into program health and delivery risks.

Governance & Executive Communications

• Support program governance processes, including steering committees, leadership reviews, and stakeholder meetings.
• Prepare executive presentations, dashboards, and status reports.
• Consolidate updates from workstream leaders into a single program view.
• Track decisions, action items, and commitments resulting from governance forums.
• Ensure consistent and effective communication across stakeholder groups.

Stakeholder Management

• Build strong working relationships across business, product, technology, data, and change management teams.
• Facilitate alignment on priorities, timelines, and program objectives.
• Drive transparency and information sharing across workstreams.
• Support communication and change readiness activities as needed.

Qualifications

• Bachelor's degree required.
• 5+ years of program management, PMO, project management, business operations, or related experience.
• Experience supporting complex CRM, customer engagement, technology, or digital transformation programs.
• Demonstrated success coordinating multiple stakeholders and workstreams in a matrixed environment.
• Strong executive communication and presentation skills.
• Proven ability to manage competing priorities and drive alignment across teams.
• Excellent organizational, planning, and problem-solving skills.

Preferred Qualifications

• Experience supporting CRM migrations or CRM transformation programs.
• Experience working with Salesforce, Veeva, or similar customer engagement platforms.
• Familiarity with Agile delivery methodologies and product operating models.
• Experience in healthcare, pharmaceuticals, life sciences, or other regulated industries.

What Success Looks Like

• Program milestones are clearly defined, tracked, and communicated.
• Leadership has timely visibility into progress, risks, dependencies, and key decisions.
• Workstream teams remain aligned on priorities, timelines, and deliverables.
• Governance processes enable effective decision-making and accountability.
• Executive communications provide clear and actionable insights into overall program health.