[Hiring] Transportation Administrator @P&H

Role Description

We are seeking an organized, detail-oriented Transportation Administrator for our P&H Milling team’s remote afternoon shift (4 p.m. – midnight). This role provides after-hours support across all dispatch boards, assists drivers and third-party logistics (3PL) carriers, monitors shipments, and addresses changes and disruptions. Responsibilities include:

• Accurate recordkeeping
• Clear handovers to the day team
• Proforma processing
• Invoice settlement

The ideal candidate works independently, communicates clearly, and responds effectively to changing priorities.

Qualifications

• Post-secondary education in supply chain management, logistics, or a related field
• Strong working knowledge of Microsoft Office with the ability to adapt and learn various software systems
• Experience in the transportation/logistics industry, particularly in dispatching, is preferred
• Knowledge of commercial transportation regulations, the Ontario Highway Traffic Act, and Hours of Service (HOS) requirements are considered an asset
• Strong analytical and problem-solving skills
• Ability to work independently as well as in a team environment
• Ability to manage after-hours priorities across multiple dispatch boards and respond effectively to changing schedules
• Experience with Descartes OnDemand and Samsara is considered an asset
• Excellent communication skills

Requirements

• Provide after-hours transportation support across all dispatch boards
• Track and trace all loads to monitor on-time performance and identify potential delays
• Support drivers and third-party logistics (3PL) carriers with after-hours issues, respond promptly to schedule changes and service disruptions, and escalate matters as needed
• Communicate updated dispatch instructions and pickup or delivery arrangements to drivers, carriers, and internal teams in a timely manner
• Maintain accurate shipment details, schedules, and status updates in Descartes, Samsara, and other relevant systems
• Ensure a clear handover to the day team, documenting outstanding issues, schedule changes, and any actions requiring follow-up
• Review and process transportation proformas, settle transportation invoices, and follow up on discrepancies
• Other duties as assigned to support the Transportation Department

Benefits

• Comprehensive Health Coverage (Medical, Dental, and Vision)
• RRSP Matching Program
• Paid Time Off and Wellness Initiatives
• Learning and Development Opportunities
• Tuition Reimbursement
• Employee Assistance Program