[Hiring] Team Assistant @atrain

Role Description

You will be a central coordination point across the team, ensuring that priorities, projects, and communication stay aligned and on track. You bring structure, clarity, and momentum across multiple topics and stakeholders.

• Team support
• Program coordination
• Content & presentation support
• Operational follow-up

This role requires ownership, judgment, and the ability to think ahead.

• Executive support
• High-level content preparation
• Strategic coordination
• Proactive anticipation

This role requires precision, judgment, and the ability to think ahead.

Qualifications

• Excellent English (written and spoken)
• Strong PowerPoint and document structuring skills
• Exceptional organization and attention to detail
• Ability to work independently in a remote setup
• Strong prioritization in fast-moving environments
• Confidence coordinating across multiple stakeholders
• High level of ownership and reliability
• Discretion and professionalism

• Ideally: Experience in consulting, professional services, or project/program coordination
• Experience supporting teams (not only individuals)

Requirements

• Manage calendars and priorities across the team, anticipating conflicts and dependencies
• Prepare meetings with full context, materials, and clear objectives
• Coordinate internal and external stakeholders with professionalism and ease
• Prepare agendas, document decisions, and ensure follow-up on action points
• Keep communication structured and information flowing across the team
• Support travel planning and logistics when required
• Track multiple projects and ensure timelines, deliverables, and responsibilities are clear
• Follow up proactively to keep momentum across workstreams
• Support the planning and execution of leadership programs and client engagements
• Identify gaps, risks, or bottlenecks early and escalate when needed
• Bring structure to complex, multi-stakeholder environments
• Create and refine PowerPoint presentations for client work (pitches, workshops, proposals)
• Support proposal and RFP preparation through light research and structuring
• Help shape executive summaries and internal documents
• Ensure clarity, consistency, and strong storytelling in all materials
• Maintain and improve templates and presentation standards
• Prepare client meetings and ensure smooth execution
• Support selected client interactions and follow-ups when needed
• Keep track of deliverables and deadlines across engagements
• Ensure nothing falls through the cracks

Benefits

• High autonomy and trust
• An empowered, international environment with flat hierarchies
• Continuous learning and growth
• Flexibility combined with a culture of openness and respect
• A role where you can leave your footprint
• Full-time - 40 hours

Please submit your application and motivation letter in English.