[Hiring] Retail Replenishment Coordinator @Uniform Advantage (UA Brands)

Role Description

The Retail Replenishment Coordinator is responsible for the daily execution, processing, and maintenance of retail replenishment orders to ensure accurate and timely merchandise flow to stores. This position supports a growing retail network of 45 locations, including new store openings and acquired store conversions. The coordinator works closely with Retail Analysts, Retail Planners, and vendors to maintain accurate purchase orders, inventory minimums, and replenishment information. The role is primarily focused on operational execution, supporting the replenishment strategies and inventory decisions established by the Retail Planning team.

This position requires the candidate to work a permanent shift from 6:00 PM to 3:00 AM IST. The shift timing is mandatory and is not subject to change.

What You’ll Do

• Purchase Order Management & Execution
  • Create and process store replenishment purchase orders based on direction from Retail Analysts.
  • Process purchase orders through EDI or distribute orders directly to vendors as required.
  • Maintain accurate purchase order information in AX and Prism.
  • Review open purchase orders daily to identify outdated, received, or partially received orders requiring maintenance.
  • Archive orders according to company guidelines to ensure accurate on-order inventory.
  • Identify and resolve purchase order discrepancies that may impact replenishment.
  • Communicate with vendors regarding purchase order processing and confirmations.
• Inventory Minimums & Replenishment Support
  • Prepare and maintain store inventory minimum files and coordinate system uploads.
  • Execute approved minimum adjustments, style additions, deletions, and replenishment exceptions.
  • Support replenishment builds and store-specific inventory needs.
  • Identify and escalate discrepancies in on-hand and on-order inventory.
  • Ensure replenishment orders accurately reflect approved inventory requirements.
• New Store Openings & Acquired Store Integration
  • Support inventory set up and replenishment execution for new store openings and acquired locations.
  • Process initial purchase orders to support new store inventory requirements.
  • Assist with establishing store inventory minimums and replenishment parameters.
  • Support the phased introduction of Uniform Advantage merchandise into acquired locations as existing competitor inventory sells down through liquidation.
  • Execute replenishment orders according to approved store conversion plans and inventory needs.
  • Track replenishment activity and outstanding purchase orders throughout the store transition process.
  • Validate inventory and purchase order information to support accurate merchandise flow.
• Reporting & System Maintenance
  • Prepare and distribute recurring replenishment and inventory reports.
  • Review open orders, unallocated merchandise, and inventory exceptions.
  • Maintain accurate order information across applicable inventory systems.
  • Identify reporting or system discrepancies and escalate issues for resolution.
  • Support inventory data maintenance and process improvements.
• Cross-Functional Communication & Support
  • Partner with Retail Analysts to ensure replenishment orders are executed accurately and on time.
  • Coordinate with vendors and Operations to resolve purchase order issues.
  • Communicate order status and inventory exceptions to appropriate team members.
  • Support peak replenishment periods, store openings, and special inventory initiatives.

Qualifications

• 1–3 years of experience in retail replenishment, purchasing, inventory management, or merchandise planning support.
• Strong Microsoft Excel skills.
• Experience with ERP or inventory management systems preferred; Microsoft Dynamics AX experience is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet daily deadlines.
• Effective communication and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced retail environment.

Benefits

• Permanent remote work - work from home with no commute.
• Company computer equipment is provided for business use.
• Workplace flexibility during core business hours.

Workspace Requirements

• A quiet, private, distraction-free work environment without any conflicting responsibilities during your scheduled work shift.
• 100 MBPS Internet speed and 9 hours of power backup.

Company Description

UA Brands has designed fashion-forward apparel for the medical and culinary professionals for over 40 years. We’re proud to support the people behind the work, those showing up and making an impact every shift. We’re a purpose-driven team with a strong commitment to community, collaboration, and service.