[Hiring] Program Transition and Operations Analyst @Trilogy Innovations

Role Description

The Program Transition & Operations Analyst is responsible for ensuring continuity, readiness, and visibility across the contract lifecycle—from proposal submission through transition and into steady-state operations. This role sits between Growth and Delivery, focusing on the transition from awarded work to executable programs.

• Ensures contracts, staffing, systems, and operational requirements are in place prior to contract start.
• Identifies and addresses risks and gaps early.
• Reports to the Senior Vice President of Operations.
• Operates as a cross-functional partner to Growth, Contracts, Program Management, and Operations.

What you will do:

• Operational Infrastructure and Readiness:
  • Design, implement, and maintain operational processes and standards that support scalable delivery.
  • Develop and maintain operational playbooks, governance frameworks, and internal controls.
  • Ensure consistent operational practices across programs and teams.
  • Identify and resolve systemic operational gaps that impact delivery readiness.
• Transition Planning and Execution:
  • Lead pre-award and transition activities from proposal submission through contract start.
  • Develop, implement, and own Pre-Award and Transition Plans.
  • Coordinate transition planning efforts across various teams ensuring milestones and SLAs are achieved.
  • Communicate the Pre-award and/or Transition plan and status to all stakeholders.
  • Ensure all required artifacts are complete prior to execution.
  • Identify and escalate readiness gaps that could impact successful program start.
• Program Readiness and Risk Management:
  • Identify, document, and track program-level risks, dependencies, and assumptions.
  • Ensure alignment between proposal commitments, customer requirements, and operational readiness.
  • Validate that staffing, security, and contractual elements are in place prior to program launch.
  • Surface risks early and clearly to Operations leadership.
• Operational Tracking and System of Record:
  • Maintain system(s) of record for pre-award, transition, and program readiness tracking.
  • Track key activities, milestones, and dependencies across transition and early operations.
  • Provide real-time visibility into program readiness status for leadership.
  • Ensure consistent documentation of decisions, actions, and outstanding items.
• Cross-Functional Coordination:
  • Facilitate coordination between various teams.
  • Support clear and structured handoffs from Business Development, Program Management, and Operations.
  • Align stakeholders on transition timelines, responsibilities, and expectations.
  • Act as a central point of coordination to prevent gaps in ownership.
• Contract Start and Early Operations Support:
  • Support program kickoff readiness and onboarding activities.
  • Ensure contract/subcontract execution and system setup are complete at contract start.
  • Assist Program Managers and Operations during early-stage execution to resolve setup issues.
  • Conduct, capture, and document lessons learned with all stakeholders.
• Process Discipline and Continuous Improvement:
  • Execute and refine transition and readiness processes as the company scales.
  • Identify recurring breakdowns in transition, staffing, or contract/subcontractor setup.
  • Strengthen repeatable frameworks that reduce operational risk at contract start.
  • Reinforce a culture of accountability, clarity, and execution readiness.

What Success Looks Like (First 6 to 12 Months)

• Develop and implement a repeatable Pre-Award and Transition Plans.
• Programs transition from award to execution with fewer delays and gaps.
• Contract/Subcontracts starts are organized, predictable, and fully prepared.
• Risks and readiness issues are identified and resolved earlier.
• Clear visibility exists into transition status and program readiness.
• Program Managers spend less time resolving setup issues.
• Cross-functional coordination improves.
• Transition processes are consistently followed and trusted.

Qualifications

• 3–5 years of experience in operations, program coordination, transition management, proposal support, or a related cross-functional role.
• Bachelor's Degree in a related field.
• Experience with federal contracting proposal and contracting processes.
• Experience with contract/subcontract lifecycle (proposal, award, transition, execution).
• Experience working with program tracking tools (e.g., JIRA or similar systems).
• Strong organizational, tracking, and documentation skills.
• Ability to identify gaps, risks, and dependencies in complex workflows.
• Comfort operating in a fast-paced, evolving environment.

Nice to have:

• Active U.S. security clearance.

Work Environment:

• Remote with occasional travel as required (up to 10%).

Compensation and Benefits:

• Salary range: $70,000 - $80,000.
• Competitive salary based on experience.
• Performance bonus eligibility.
• 401k with company match.
• Medical, dental, and vision coverage.
• Life and disability insurance.
• Health Savings Account.
• Professional development programs.
• Employee referral bonus program.