[Hiring] Orders Management Coordinator @vHive

Role Description

vHive is expanding in Latam and is looking for an Orders Management Coordinator. You will be responsible for growing the vHive business in Latam within the telecom vertical.

The PO Operations Coordinator owns the end-to-end purchase order lifecycle across our North America accounts, submitting and tracking thousands of POs per month in SAP Ariba and reporting status weekly to Account Managers and the Sales Director. This is a high-volume, detail-driven role for someone who thrives on structure, follow-through, and making sure nothing falls through the cracks.

Key Responsibilities

• PO Submission: Submit Purchase Order requests with complete and accurate data, supporting documents, cost codes, and site identifiers on every submission.
• PO Tracking and Follow-Up: Monitor every active PO daily through approval, cancellation, change request, or rejection. Proactively follow up with the account manager to drive stalled POs to closure. Manage thousands of POs per month in parallel without losing track of individual cases.
• Excel and Google Sheets Reporting: Maintain a master PO tracker as the single source of truth across accounts. Use pivot tables, filters, lookups, and formulas to slice data by account, status, aging, and value. Surface trends and bottlenecks from the data.
• Weekly Status Presentations: Build and deliver a weekly PO status presentation to Account Managers and the Sales Director. Cover open POs, approvals, blockers, aging, and key risks in a clear, visual, decision-ready format.
• Salesforce Updates: Keep PO status, dates, and notes current in Salesforce so Account Managers and Sales leadership have real-time visibility.
• Internal Coordination: Partner with Account Managers and the Sales Director to align PO activity with project milestones and billing cycles. Escalate blockers early.

Qualifications

• At least 3 - 5 years of experience with online documentation and data management
• Strong Excel and Google Sheets skills: pivot tables, filters, lookups, and formulas
• Ability to build clean, presentable weekly status decks in PowerPoint or Google Slides
• Fluent written and spoken English (non-negotiable; all stakeholders and customers are US-based)
• Location: Based in Latin America with full working-hours overlap with US business hours
• AI tools fluency (Gemini, Claude, etc.)
• Highly organized with strong attention to detail; able to manage thousands of POs per month in parallel
• Proactive follow-through mindset; takes ownership of cases until closure without needing reminders
• Reliable remote work setup (stable internet, quiet environment)

Requirements

• Nice to have: Prior experience in procurement, order management, or sales operations
• Familiarity with Salesforce (updating records, running reports)
• Spanish fluency (helpful for internal collaboration, not required for the role)