[Hiring] Junior Vendor Coordinator @TownSq

Role Description

We are looking for a highly organized and detail-oriented Vendor Operations Coordinator to support our RFP (Request for Proposal) process and vendor management operations.

• Source qualified vendors and coordinate proposal follow-ups.
• Review bid submissions and ensure all vendor and RFP information is properly documented in our systems.
• Work closely with vendors, Community/Association Managers (CAMs), and internal teams to keep projects moving efficiently and accurately.

This is a great opportunity for someone who has ownership, enjoys operational coordination, communication, process organization, and working in a fast-paced environment.

Qualifications

• Proficiency in English.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines simultaneously.
• Professional written and verbal communication skills.
• Comfortable following up with vendors and keeping processes moving.
• Ability to review documents carefully and identify missing information.
• Comfortable working with systems and keeping accurate records.

Requirements

• Identify and secure participation from qualified vendors for active RFPs.
• Contact vendors to confirm interest and availability.
• Introduce vendors to CAMs and support communication throughout the bidding process.
• Follow up with vendors to collect proposals and required documentation.
• Review vendor profiles and verify compliance requirements, including insurance documentation.
• Ensure bids align with the Scope of Work (SOW), locations, and RFP requirements.
• Request proposal revisions when information is incomplete or unclear.
• Upload and organize proposals and documentation in the VendorSmart platform.
• Maintain accurate vendor and RFP statuses.
• Document updates, findings, and vendor interactions clearly within the system.
• Support follow-ups requested by CAMs or internal stakeholders regarding proposal revisions.

Benefits

• 100% Remote work.
• PJ Contract.
• Payment in Dollar via Deel platform.