[Hiring] Executive Assistant/Operations Coordinator @Rooted Talents

Role Description

We’re looking for a highly organized and proactive Executive Assistant to support the founder of a fast-growing AI software company. This role goes beyond traditional admin work — you’ll act as a right-hand partner, helping manage day-to-day operations, coordinate with developers, and keep projects moving efficiently. If you’re detail-oriented, tech-savvy, and thrive in a fast-paced startup environment, this role is for you.

• Executive Support
  • Manage calendar, scheduling, and meeting coordination across multiple time zones
  • Handle inbox management and prioritize communications
  • Prepare summaries, notes, and follow-ups from meetings
• Project Coordination (Light PM Work)
  • Track ongoing development tasks and ensure deadlines are met
  • Coordinate with developers, designers, and external teams
  • Follow up on deliverables and flag delays or blockers
  • Help organize sprints, tasks, and priorities (Agile-style workflows)
• Operations Support
  • Assist in organizing internal systems and workflows
  • Maintain documentation, SOPs, and process improvements
  • Support onboarding of new hires (especially remote developers)
  • Help manage tools like Slack, ClickUp, Notion, or similar
• Research & Ad Hoc Tasks
  • Conduct research on tools, vendors, or technical topics as needed
  • Assist with basic reporting and data tracking
  • Handle miscellaneous operational tasks to support the founder

Qualifications

• 3+ years experience as an Executive Assistant, Operations Coordinator, or similar role
• Strong organizational and time management skills
• Excellent written and verbal English communication
• Experience working with remote teams
• Comfortable working in a fast-paced, startup environment

Requirements

• $1,200/month compensation
• Full-Time schedule, aligned with U.S. business hours
• Remote position (Philippines-Based Independent Contractor)