[Hiring] Assistant, Operations & Volunteer Engagement @Society For Neuroscience

Role Description

The Assistant, Operations & Volunteer Engagement provides general support across the Operations and Volunteer Engagement Team’s project portfolio, focusing on board and Executive Committee management, Senior Leadership, and Executive Director support.

• Manages calendar and performs general administrative duties and logistics for the Executive Director and Senior Staff on a daily basis.
• Coordinates monthly Executive Committee calls and 1:1 conference calls between Executive Director and SfN President.
• Assists with projects related to volunteer operations, meeting planning, communications, invitation lists, and other special projects.
• Assists in meetings with note-taking and meeting minutes or summary preparation as needed.
• Assists with planning and logistics for departmental functions at the Society’s annual meeting.
• Assists in preparing annual meeting itineraries and meeting materials for the Executive Director, Officers, and Councilors.
• Supports SfN’s awards programs, including the named awards and International Travel Awards, by coordinating with award selection committees and international partners.
• Maintain Standard Operating Procedures and identify opportunities for efficiency.
• Provides direct staff support to the Executive Director on-site at the Society’s annual meeting.
• Works under direct supervision to perform technical or support tasks.
• Performs administrative or specialized support tasks in an office setting.

Qualifications

• Demonstrates basic knowledge and the ability to gain proficiency in technical or specialized skills in relevant area along with a focus on developing an understanding of SfN.
• Prior experience interacting or working with executive level or senior management.
• Strong organizational and critical thinking skills.
• Ability to be discreet and confidential regarding work issues is essential.
• Must be able to work under tight deadlines while achieving a high standard of quality and accuracy.
• Must be highly organized, detail oriented, and proactive in solving problems.
• Must be able to set priorities and work independently with the ability to receive and productively respond to regular direction and supervisory support.
• Demonstrated effective business communication (written and verbal) and presentation skills.
• The ability to work in a fast paced, small team environment is essential and required, including handling multiple projects at once and being flexible in prioritizing assignments.

Requirements

• Bachelor’s degree required. A degree in a related field is preferred.
• 0-1 years of work experience.

Benefits

• Comprehensive health plan through CareFirst with a fully funded HRA up to $1,500, plus dental and vision coverage through MetLife.
• Remote and hybrid work flexibility.
• 40-52 days of annual paid time off based on tenure, including holidays, vacation, and sick leave.
• 20 days of paid parental leave for new parents.
• Retirement plans with employer contributions up to 8%.
• Education assistance.
• ASAE memberships.
• Wellness and technology stipend.
• Flexible Fridays.
• Employee assistance plans.
• Life and disability insurance.
• Flexible spending accounts.