[Hiring] Allocator / Scheduler @Scale-X Solutions

Role Description

We are seeking an experienced Allocator / Scheduler with a background in the construction industry and a strong understanding of Australian workforce requirements. The successful candidate will be responsible for coordinating workforce allocation, scheduling personnel across projects, and ensuring workers have the necessary qualifications, competencies, licences, and compliance documentation before deployment.

This role requires strong organisational skills, attention to detail, and the ability to manage changing workforce demands while maintaining compliance with Australian construction industry standards.

Key Responsibilities

• Allocate workers to projects and job sites based on operational requirements, availability, skills, and qualifications.
• Develop, maintain, and update workforce schedules to ensure adequate staffing and timely project delivery.
• Verify workers’ tickets, licences, competencies, and certifications before site deployment.
• Ensure all required documentation is current and compliant with site-specific and Australian construction industry requirements.
• Coordinate workforce onboarding, inductions, and compliance checks using platforms such as 3D Safety, Pegasus, or similar systems.
• Track worker availability, leave, absences, and schedule changes, arranging replacements when necessary.
• Maintain accurate workforce records, scheduling trackers, compliance registers, and reports using Microsoft Excel and other relevant systems.
• Liaise with project managers, site supervisors, clients, and workers to communicate scheduling updates and resolve allocation issues.
• Respond promptly to last-minute scheduling changes, staffing gaps, and compliance concerns to minimise operational disruptions.

Qualifications

• Previous experience as an Allocator, Scheduler, Workforce Coordinator, or in a similar role within the construction industry.
• Experience supporting Australian construction clients or projects is highly desirable.
• Good understanding of Australian construction tickets, licences, and competency requirements, including:
  • Elevated Work Platform (EWP) tickets
  • Verification of Competency (VOC)
  • High Risk Work Licences (HRWL)
• Experience with workforce onboarding and compliance platforms such as 3D Safety, Pegasus, or similar systems.
• Proficiency in Microsoft Excel for workforce scheduling, tracking, and reporting.
• Strong written and verbal English communication skills.
• Excellent organisational, time-management, and problem-solving skills.
• High attention to detail.

Company Description