[Hiring] Administrative & Operations Associate @GOLD SUN CHEMICALS LLC

Role Description

We are an established international manufacturing and distribution company looking for a responsible, organized, and detail-oriented Administrative & Operations Associate to join our growing team. This role will support customer orders, documentation, inventory, deliveries, and general administrative needs. A key part of the position is maintaining accurate records and making sure tasks are followed through from start to finish.

• Maintain accurate and organized company records, files, and business documents
• Keep customer, vendor, order, and inventory information up to date
• Process customer purchase orders and maintain sales order records
• Prepare quotations, order confirmations, invoices, and other business documents
• Maintain spreadsheets, reports, and internal trackers
• Track open orders, pending documents, and items requiring follow-up
• Assist with customer and vendor setup, credit applications, W-9s, and other documentation
• Coordinate customer orders from order entry through delivery
• Monitor inventory and incoming shipments
• Coordinate with warehouses, trucking companies, freight forwarders, and other service providers
• Communicate with customers regarding orders, availability, and delivery updates
• Coordinate with our overseas team regarding orders, inventory, and shipments
• Support management with general administrative and operational tasks
• Help maintain and improve internal processes and procedures

Qualifications

• 2+ years of administrative or operations experience preferred
• Excellent organizational and communication skills
• Strong attention to detail and follow-up
• Proficient in Excel, Outlook, and Teams
• ERP experience is a plus
• Self-motivated and able to work independently

Requirements

• Reliability, communication, and follow-through are important
• Organized and dependable
• Enjoy helping keep a business running smoothly

Benefits

• Full Remote work
• Health insurance
• Paid time off