[Hiring] Virtual Surgery Scheduling Coordinator @Staffing for Doctors

Role Description

We are seeking a detail-oriented, highly organized, and proactive Virtual Surgery Scheduling Coordinator to support a U.S.-based orthopedic medical practice. In this role, you will be responsible for:

• Coordinating surgical procedures
• Managing medical administrative workflows
• Communicating with insurance payors (Workers' Comp, Personal Injury, and Medicare)
• Liaising directly with attorneys and clinical teams

If you have at least 2 years of experience in U.S. surgery scheduling, exceptional written and verbal communication skills, and a strong customer-centric mindset, we encourage you to apply!

Qualifications

• 2+ years of direct experience in surgery scheduling for a U.S. medical practice (experience in Orthopedics is a strong plus)
• Solid working knowledge of Workers’ Compensation (W/C), Personal Injury (PI), and Medicare procedures
• Proven experience reviewing and editing medical reports and clinical documentation
• Fluent/Bilingual English (written and spoken) with strong interpersonal communication; Spanish speaking capability is preferred
• Proficient in Google Workspace, Microsoft Excel, Microsoft Outlook, and digital calendar management
• Hands-on experience with medical EMR systems; experience with ModMed (EMA) is a major plus
• Ability to work independently with minimal supervision, highly team-oriented, customer-focused, and detail-driven

Requirements

• Coordinate, schedule, and track surgical procedures, consultations, and follow-ups while managing provider calendars with high accuracy
• Review, edit, and organize medical reports, surgical documentation, and client files to ensure complete clinical precision
• Process and verify Workers' Compensation (W/C), Personal Injury (PI), and Medicare authorizations
• Liaise directly with attorneys and insurance adjusters regarding case requirements
• Maintain clear, professional written and verbal communication with patients to guide them through pre-op and post-op administrative steps
• Work independently to solve scheduling bottlenecks, follow up on pending authorizations, and update patient files in the EMR

Benefits

• Full-Time (40 hours/week, Monday – Friday, 8:00 AM – 5:00 PM PST)
• 100% Remote work setup
• Quiet home office workspace equipped with a high-speed computer setup, noise-canceling headset, and power/internet backup infrastructure