[Hiring] Virtual Medical Executive & Practice Administrative Assistant @Staffing for Doctors

Role Description

We are seeking a versatile, highly proactive, and articulate Virtual Medical Executive & Practice Administrative Assistant to serve as the primary operational partner to a solo physician running a growing Direct Primary Care (DPC) / Family Medicine practice (~127 patients). This is not a basic data entry or phone-reception role; it is a dynamic position for an autonomous professional who thrives wearing multiple hats across clinical administration, operations, research, and executive support.

Your immediate onboarding priority will be managing the end-to-end patient record data migration into Atlas MD EMR—transferring demographics, medical histories, medications, allergies, and clinical documents while auditing charts for completeness and flagging discrepancies. As the migration completes, you will transition into the physician’s trusted "right hand"—managing practice administration, streamlining clinic workflows, managing calendars, booking travel, and creating executive PowerPoint presentations.

Qualifications

• U.S. Medical Administrative Experience: Proven background supporting a U.S. medical practice, with direct experience in EMR data entry, chart management, and administrative workflows.
• Executive Assistant Capabilities: Strong comfort and willingness to handle EA responsibilities (calendar management, travel booking, research, and presentation creation) alongside medical admin duties.
• Software & Tech Aptitude: Advanced proficiency in Microsoft Office (especially PowerPoint and Excel) or Google Workspace, with the demonstrated ability to learn new software platforms rapidly.
• English Fluency: Excellent written and verbal English communication skills with a polished, professional tone.
• Detail Orientation & Initiative: High organizational skills, exceptional follow-through, and the ability to work independently with minimal oversight.
• HIPAA Compliance: Solid understanding of HIPAA regulations and a commitment to protecting patient health information (PHI).
• Remote Workspace: Dedicated, quiet, HIPAA-compliant home workspace equipped with a high-performance computer (PC/Mac), high-speed internet, backup power/internet solutions, and a noise-canceling headset.

Requirements

• Experience with Atlas MD EMR, Direct Primary Care (DPC), or Family Medicine clinic workflows.
• Hands-on experience with EMR record migration or mass data transfer projects.
• Prior experience supporting a solo practitioner, business owner, or medical director as an Executive Assistant.
• Familiarity with RingCentral or virtual telephony platforms.

Benefits

• Full-Time (40 Hours / Week)
• Schedule: Monday – Friday, 8:00 AM – 5:00 PM EST (Eastern Standard Time)
• Core Technology Stack: Atlas MD EMR (Preferred), RingCentral, Microsoft Office (PowerPoint, Excel) / Google Workspace

Ideal Candidate Profile

You are equal parts medical admin, executive assistant, and operations coordinator. You master new software quickly, take full ownership of EMR chart migration, handle executive logistics seamlessly, and keep a growing Direct Primary Care practice running with precision.