[Hiring] Supervisory Medical Records Technician Coder @Dayton VA Medical Center

Role Description

The Dayton Ohio VA Medical Center's Health Information Management Service is recruiting for a well-qualified Supervisory Medical Records Technician (Coder).

• Supervisory duties include, but may not be limited to:
• Develops performance standards and conducts performance evaluations.
• Interviews new employees, recommends selection, and carries out training and development of reassignments, awards or disciplinary action.
• Implements provisions of EEO programs.
• Schedules the sequence of work and operations on a weekly, monthly and quarterly basis.
• Revises schedules/assignments; approves leave schedules.
• Makes changes in organization and assignment of duties to provide improvements, promote job satisfaction and increase productivity.
• Prepares workload and production reports; reports on operations and problems encountered; and presents proposed requests for resource needs.
• Formulates and issues written instructions and procedures and special instructions for non-routine or complex assignments or to clarify published guides.
• Reviews coding and assists coders in improving coding accuracy; provides coding guidance to various levels of staff; initiates various reports and analyzes data; and coordinates, assigns, and monitors the workflow.
• Keeps abreast of all regulations and guidelines governing the coding section.
• Coordinates with other Service representatives on matters concerning health record documentation and coding, as well as changes and challenges.
• Monitors the status and progress of work and day-to-day adjustments.
• Instructs employees in specific tasks and job techniques.
• Gives on-the-job training to new coders and students.
• Trains and works closely with professional and administrative staff.
• Conforms to standards and participates in the technical evaluation and validation of health records.
• Distributes and balances the workload among employees.
• Analyzes and recommends improvements in documentation systems.
• Reviews compliance monitors with subordinates and identifies training needs.
• Identifies training needs of individuals. Required to train others on the encoder product suite.
• Orients and instructs new personnel and/or students from affiliated health information or medical record technology programs on unit operations, coding, abstracting, and use of an electronic medical record.
• Conducts provider training.
• Has constant interaction with health care providers evaluating and communicating with the expectation on improving health record documentation.
• Educates providers through feedback, email queries, or informal meetings.
• Participates in the orientation of House Staff from affiliated medical schools and other personnel.

Work Schedule

• Monday through Friday, 0800-1630 EST

Pay

• Competitive salary and regular salary increases

Paid Time Off

• 37-50 days of annual paid time off per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)

Parental Leave

• After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.

Child Care Subsidy

• After 60 days of employment, full-time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.

Retirement

• Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA

Insurance

• Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)

Remote

• Yes

Qualifications

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Experience and Education:
• One year of creditable experience that indicates knowledge of medical terminology, anatomy, physiology, pathophysiology, medical coding, and the structure and format of health records. OR,
• An associate's degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information technology/health information management, or a related degree with a minimum of 12 semester hours in health information technology/health information management.
• Completion of an AHIMA approved coding program, or other intense coding training program of approximately one year or more that included courses in anatomy and physiology, medical terminology, basic ICD diagnostic/procedural, and basic CPT coding.
• Equivalent combinations of creditable experience and education are qualifying for meeting the basic requirements.
• Certification:
• Persons hired or reassigned to MRT (Coder) positions in the GS-0675 series in VHA must have either:
• Apprentice/Associate Level Certification through AHIMA or AAPC.
• Mastery Level Certification through AHIMA or AAPC.
• Clinical Documentation Improvement Certification through AHIMA or ACDIS.

Grade Determinations

• Experience: One year of creditable experience equivalent to the next lower grade level.
• Certification: Employees at this level must have a mastery level certification.
• Demonstrated Knowledge, Skills, and Abilities:
• Ability to perform a full range of supervisory duties.
• Advanced knowledge of current coding classification systems such as ICD, CPT, and HCPCS.
• Ability to provide or coordinate staff development and training.
• Leadership and managerial skills, including skill in interpersonal relations and conflict resolution.
• Ability to collect and analyze data, identify trends, and present results in various formats.

Physical Requirements

The work is mostly sedentary. It typically requires sitting with sustained periods of concentration. There will be some walking, standing, bending, and carrying of relatively light objects.