[Hiring] Supervisory Medical Records Technician @Boise VA Medical Center

Role Description

This position is located in the Health Information Management (HIM) section at the Boise VA Medical Center. Medical Records Technicians (Coder) are skilled in classifying medical data from patient health records in the hospital setting, and/or physician-based settings, such as physician offices, group practices, multi-specialty clinics, and specialty centers.

Total Rewards of an Allied Health Professional

Responsibilities

• The Supervisory coder will apply comprehensive knowledge of medical terminology, anatomy & physiology, disease processes, treatment modalities, diagnostic tests, medications, procedures as well as the principles and practices of health services and the organizational structure to ensure proper code selection.
• Selects and assigns codes from the current version of several coding systems to include current versions of the International Classification of Diseases (ICD), Current Procedural Terminology (CPT), and/or Healthcare Common Procedure Coding System (HCPCS).
• Adhere to accepted coding practices, guidelines and conventions when choosing the most appropriate diagnosis, operation, procedure, ancillary, or Evaluation and Management code to ensure ethical, accurate, and complete coding.
• Timely compliance with coding changes is crucial to the accuracy of the facility database as well as all cost recovery programs.
• Performs a comprehensive review of the patient health record to abstract medical, surgical, ancillary, demographic, social, and administrative data to ensure complete data capture.

Supervisory Functions

• Develops performance standards and conducts performance evaluations for subordinate staff.
• Interviews new employees, recommends selection, and carries out training and development of reassignments, awards or disciplinary action.
• Implements provisions of EEO programs to ensure fair and equal treatment for all employees.
• Schedules the sequence of work and operations on a weekly, monthly and quarterly basis to assure even workflow and distribution, expeditious handling of priorities and the meeting of deadlines.
• Revises schedules/assignments to meet changes in workload considering peak loads, availability of manpower and time limits.
• Reviews coding and assists coders in improving coding accuracy; provides coding guidance to various levels of staff to promote consistency in practice and compliance with coding rules and regulations; initiates various reports and analyzes data; and coordinates, assigns, and monitors the workflow.
• Knowledge of current/changes of all regulations and guidelines governing the coding section, ensuring that staff supervised is educated as needed.
• Coordinates with other Service representatives on matters concerning health record documentation and coding, as well as changes and challenges that may have an impact on other Units or Services.
• Monitors the status and progress of work and day-to-day adjustments in accordance with established priorities.
• Ability to design and deliver training to both clinical and non-clinical audiences, adapting content and delivery to each group.
• Ability to analyze coding and documentation data, draw valid conclusions, and make timely operational decisions based on that analysis.
• Knowledge of coding guidelines and documentation requirements, and how documentation affects coding accuracy, quality measures, and reimbursement.
• Advanced knowledge of inpatient and outpatient coding, including ICD-10-CM/PCS, CPT, HCPCS Level II, MS-DRG assignment, and E/M leveling.
• Knowledge of third-party payer billing requirements and common claim rejection reasons, with the ability to distinguish coding errors from administrative or payer-related rejections.

Work Schedule

Monday-Friday, 7:30am-4:00pm (Core hours must be worked and will be determined by the hiring manager)

Recruitment/Relocation Incentive

Not Authorized.

Pay

Competitive salary and regular salary increases. When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade)

Paid Time Off

• 37-50 days of annual paid time off per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year).
• Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience.

Parental Leave

After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.

Child Care Subsidy

After 60 days of employment, full-time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.

Retirement

Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA.

Insurance

Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement).

Remote

This is a 100% remote position.

Functional Statement #

000000

Permanent Change of Station (PCS)

Not Authorized.

Education Requirements

Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.

You can verify your education here .

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

For further information, visit this site .

Qualifications

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Experience: One year of creditable experience that indicates knowledge of medical terminology, anatomy, physiology, pathophysiology, medical coding, and the structure and format of health records.
• Education: An associate's degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information technology/health information management, or a related degree with a minimum of 12 semester hours in health information technology/health information management.
• Completion of an AHIMA approved coding program, or other intense coding training program of approximately one year or more that included courses in anatomy and physiology, medical terminology, basic ICD diagnostic/procedural, and basic CPT coding.
• Equivalent combinations of creditable experience and education are qualifying for meeting the basic requirements.

Certification

• Persons hired or reassigned to MRT (Coder) positions in the GS-0675 series in VHA must have either:
• Apprentice/Associate Level Certification through AHIMA or AAPC.
• Mastery Level Certification through AHIMA or AAPC.
• Clinical Documentation Improvement Certification through AHIMA or ACDIS.

Loss of Credential

Following initial certification, credentials must be maintained through rigorous continuing education, ensuring the highest level of competency for employers and consumers.

Grade Determinations

• Supervisory Medical Records Technician (Coder), GS-10
• Experience: One year of creditable experience equivalent to the next lower grade level.
• Certification: Employees at this level must have a mastery level certification.
• Ability to perform a full range of supervisory duties, to include recommending awards, approving leave, evaluating work, resolving staff issues, and assigning, planning, and coordinating work to ensure duties are completed in an accurate and timely fashion.
• Advanced knowledge of current coding classification systems such as ICD, CPT, and HCPCS for the subspecialty being assigned.
• Ability to provide or coordinate staff development and training.
• Leadership and managerial skills, including skill in interpersonal relations and conflict resolution to deal with employees, team leaders, and managers.
• Ability to collect and analyze data, identify trends, and present results in various formats.

Reference

For more information on this qualification standard, please visit this site .

Physical Requirements

There are no physical requirements for this occupation per OCHCO Communications email to VA Handbook 5019, updated on 4/17/2026.