[Hiring] Supervisory Medical Records Technician @VA Eastern Colorado Health Care System

Role Description

This position is located in the Health Information Management (HIM) section at the VA Eastern Colorado Health Care System. MRTs (Coder) are skilled in classifying medical data from patient health records in the hospital setting, and/or physician-based settings, such as physician offices, group practices, multi-specialty clinics, and specialty centers.

The ECHCS Supervisor (Coder) provides oversight of a group of Coding Leads and MRTs, with administrative responsibility for planning and directing the work of subordinate staff. In conjunction with the Health Information Management (HIM) Administrator and BOSS staff, this Supervisor will oversee the prioritizing of work. Duties include but are not limited to the following:

• Performs a full range of supervisory responsibilities, including evaluating the performance of subordinate staff, approving sick and annual leave requests, identifying educational or training needs, resolving employee complaints, and taking disciplinary actions when necessary.
• Assigns and distributes work to subordinates, establishes priorities, reviews work of MRTs through auditing and review of accuracy and productivity.
• Maintains workflow and quality of work to assure timely accomplishments of workload. Monitors and maintains a reporting system(s) tracking workload of the coder unit.
• Monitors productivity for all staff.
• Schedules the sequence of work and operations on a daily, weekly, monthly, and quarterly basis to assure even workflow and distribution, expeditious handling of priorities, and the meeting of deadlines.
• Revises schedules/assignments to meet changes in workload considering peak loads, availability of manpower, and time limits.
• Makes changes in organization and assignment of duties to provide improvements, promote job satisfaction, and increase productivity.
• Prepares workload and production reports; reports on operations and problems encountered; and presents proposed requests for resource needs based on past experience, anticipated staffing, equipment, and space.
• Reviews coding and assists coders in improving coding accuracy; provides coding guidance to various levels of staff to promote consistency in practice and compliance with coding rules and regulations; initiates various reports and analyzes data; and coordinates, assigns, and monitors the workflow.
• Analyzes and recommends improvements in documentation systems used to provide patient care to optimize VERA workload, third-party reimbursement, and to manage resources.
• Reviews compliance monitors with subordinates and identifies training needs.
• Identifies training needs of individuals based on productivity and accuracy reports, rejects from billing, and spot checks.
• Works with VISN Coding unit auditors to ensure facilities receive coding accuracy statistics.
• Applies comprehensive knowledge of medical terminology, anatomy & physiology, disease processes, treatment modalities, diagnostic tests, medications, procedures, as well as the principles and practices of health services and the organizational structure to ensure proper code selection.
• Monitors ever-changing regulatory and policy requirements affecting coded information for the full spectrum of services provided within the VA.
• Assists facility staff with documentation requirements to completely and accurately reflect the patient care provided, provides technical support in the areas of regulations and policy, coding requirements, resident supervision, reimbursement, workload, accepted nomenclature, denials management, and proper sequencing.

Qualifications

• Minimum 3 years of VA coding experience in outpatient, inpatient, and surgical packages.
• 1 year of VA Lead Coder experience.
• Prior MRT Supervisor experience.

Requirements

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Experience and Education: One of the following must be met:
  • One year of creditable experience that indicates knowledge of medical terminology, anatomy, physiology, pathophysiology, medical coding, and the structure and format of health records.
  • An associate's degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information technology/health information management, or a related degree with a minimum of 12 semester hours in health information technology/health information management.
  • Completion of an AHIMA approved coding program or other intense coding training program of approximately one year or more that included courses in anatomy and physiology, medical terminology, basic ICD diagnostic/procedural, and basic CPT coding.
  • Equivalent combinations of creditable experience and education are qualifying for meeting the basic requirements.
• Certification: At this level, you must have a mastery level certification.

Benefits

• Full Time, Permanent, Monday thru Friday.
• Financial Disclosure Report: Not required.

Company Description

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.