[Hiring] Hybrid Medical Assistant/Executive Assistant @Assist World

Role Description

We are a staffing agency recruiting on behalf of a healthcare provider managing two medical clinics seeking a highly organized and reliable Hybrid Medical Assistant / Executive Assistant. This role is primarily focused on back-office medical administration, with additional responsibilities supporting the provider in a personal executive assistant capacity. The ideal candidate is detail-oriented, proactive, and comfortable balancing both clinical administrative tasks and executive support.

Key Responsibilities

• Medical Administrative Duties (Primary Focus):
  • Coordinate patient scheduling across multiple platforms (e.g., ZocDoc and EMR systems)
  • Handle insurance verification and prior authorizations
  • Manage patient communication via phone and messaging
  • Maintain accurate patient records and ensure proper documentation
  • Support day-to-day back-office operations across two clinics
• Executive Assistant Duties (Secondary):
  • Assist with calendar management and meeting scheduling
  • Support travel coordination and general administrative tasks
  • Help manage workflow and ensure priorities are organized

Qualifications

• Previous experience in a U.S. medical or healthcare setting
• Strong knowledge of insurance verification and authorization processes
• Experience with medical scheduling systems and EMRs
• Excellent communication skills (phone and written)
• Strong organizational and multitasking abilities
• High attention to detail and ability to follow structured processes
• Ability to work independently in a remote environment

Preferred Qualifications

• Experience with eClinicalWorks
• Familiarity with tools such as ZocDoc, Hilo, or Azalea
• Prior experience in a hybrid medical admin + executive assistant role
• Understanding of HIPAA compliance

What We're Looking For

• A dependable and proactive professional
• Someone who can manage multiple responsibilities across two clinics
• A strong communicator who is comfortable interacting with patients
• A detail-oriented individual who ensures tasks are completed accurately and on time

Compensation

• $1,000 - $1,300 a month
• U.S.-based orthopaedic clinics
• Central Standard Time (CST) working hours
• Full-Time (40 hours per week)

Benefits

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM

Additional Information

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.