[Hiring] Healthcare Admin Assistant @Core-VA Solutions

Role Description

We are currently looking for a Admin Assistant – US Healthcare to join our growing team and support one of our valued clients — a well-established US-based organization dedicated to empowering young adults with intellectual and developmental disabilities (IDD), autism, and similar conditions through specialized skill development and socialization programs.

As part of the team, you’ll play a key role in supporting day-to-day administrative operations and helping maintain accurate records that directly support service delivery.

• Administrative Support
  • Maintain and organize internal records, files, and important documentation
  • Assist with compliance-related paperwork and report preparation
  • Coordinate schedules and manage general administrative correspondence
• Service Delivery Log Management
  • Prepare, review, and maintain accurate service delivery logs
  • Follow up on missing or incomplete documentation to ensure timely submission
  • Organize and file completed records for proper tracking and compliance purposes
• Invoicing & Billing Support
  • Prepare and process invoices based on completed service records
  • Track billing details and assist with reconciliation when needed
  • Maintain accurate invoice records and transaction documentation
• Attendance Tracking & Reporting
  • Monitor participant attendance records consistently
  • Generate attendance reports and identify discrepancies for review
  • Ensure attendance data is properly aligned with service and billing records

Qualifications

• 2–4 years of experience working as a General Virtual Assistant, Administrative Assistant, or in a similar remote support role
• Strong organizational skills with exceptional attention to detail
• Ability to manage recurring administrative processes accurately and consistently
• Excellent written communication and professional correspondence skills
• Comfortable working independently while staying accountable to deadlines

Requirements

• Comfortable working with Google Workspace (Docs, Sheets, Drive, Calendar, Gmail) or Microsoft 365 (Excel, Outlook, Word, Teams)
• Experience with Asana for task management and workflow coordination
• Familiarity with QuickBooks or similar invoicing/accounting platforms (a strong advantage)
• Proficient with video communication tools such as Zoom, Google Meet, or similar platforms

Benefits

• Rate of $7/hour (based on experience and qualifications)
• 100% Remote / Work-From-Home setup
• Paid Time Off (PTO)
• US Public Holidays Observed
• Ongoing training and support to help you build confidence and succeed independently
• A collaborative and respectful work culture built on trust, autonomy, and open communication
• Long-term opportunity with a growing and stable organization committed to sustainable career growth