[Hiring] Anesthesia Chart Management Coordinator @Envision Healthcare

Role Description

The PRN Anesthesia Chart Management Coordinator is responsible for the end-to-end acquisition, validation, and availability of anesthesia case documentation required for downstream coding and billing. This role ensures all anesthesia encounters are properly accounted for and accessible within the billing system by managing site-specific workflows, task requests, and acquisition-related exceptions.

• This is a PRN/per diem position, you work on an as-needed basis.

Responsibilities

• Accounts for all anesthesia cases across assigned sites and ensure required documentation is received or obtained.
• Reconciles expected versus received cases and resolves daily and periodic variances.
• Validates indexed documents for correct patient, encounter, and document type association.
• Identifies and coordinates correction of indexing errors or missing documentation.
• Maintains audit‑ready documentation of acquisition and validation activity.
• Responds to task requests from operational partners to obtain missing or supplemental documentation.
• Prioritizes work to meet service level expectations and support timely case progression.
• Identifies, investigates, and coordinates resolution of acquisition‑related exceptions (e.g., missing charts, failed uploads, indexing issues).
• Tracks issues through resolution and confirm successful completion.
• Conducts targeted outreach to anesthesia clinicians to close records, obtain missing signatures, or resolve access‑related issues.
• Maintains professional, compliant communication and accurate follow‑up documentation.
• Provides informal guidance and support to peers on chart acquisition workflows and site-specific processes.
• Identifies recurring acquisition or documentation quality issues and escalates trends to leadership or Analysts.
• Other duties as assigned.

Qualifications

• Experience supporting anesthesia or healthcare revenue cycle workflows.
• Demonstrated success in high‑volume, detail‑driven operational roles.
• Strong analytical and organizational skills with the ability to manage multiple priorities and deadlines.
• Proven ability to identify and manage exceptions, prioritize competing demands, and consistently meet performance targets.
• Excellent written and verbal communication skills suitable for remote and cross‑functional collaboration.
• Ability to navigate new or high‑pressure situations in a diplomatic and professional manner.
• Strong computer skills, including proficiency in Microsoft Office and other Windows-based applications.
• Experience using billing systems, document management platforms, and task or workflow tools.

Requirements

• High School diploma or GED.
• Two or more years of experience in Chart Management or a healthcare billing or operational environment required.
• Knowledge of medical terminology and medical records preferred.

Benefits

• Wide range of health and welfare benefits allowing you to choose the right ones for you and your family.
• Qualifying employees are eligible to enroll from day one.
• Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA, Limited Healthcare FSA, FSAs for Transportation and Parking & HSAs.
• Paid time off, 9 observed holidays, and paid family leave.
• Accrue Paid Time Off (PTO) each pay period, earning a minimum of 20 days and up to 25 days per calendar year.