[Hiring] Senior Program Manager @Talkiatry

Role Description

Talkiatry is seeking a Senior Program Manager, Clinical Recruitment Marketing & Events to sit at the intersection of Marketing and Talent Acquisition, driving the strategy and execution of national psychiatrist and Advanced Practice Provider (APP) recruitment events. This role builds trust-based relationships with psychiatry residency and fellowship programs, translating those relationships into a strong pipeline of clinicians who will join Talkiatry post-training.

This is a highly visible, cross-functional role for someone who combines event strategy, marketing execution, and recruitment expertise to deliver measurable outcomes that support clinical excellence and organizational growth.

What You'll Do:

• Residency and Fellowship Program Outreach and Events:
  • Serve as a brand ambassador for Talkiatry; engage trainees and build relationships with psychiatry residency and fellowship programs nationwide.
  • Build and grow a national footprint of target programs, prioritizing outreach based on program size, specialty focus, and geography.
  • Plan and execute dinners, social events, and virtual events for residents and fellows.
  • Articulate Talkiatry's mission and core values in ways that resonate with program leaders.
  • Maintain long-term relationships with program leaders to support annual visits.
  • Use various tools and databases to connect with residency/fellowship program contacts.
  • Collaborate with marketing on presentation materials, collateral, and e-invites.
  • Own full-cycle event planning and track fiscal activities associated with each event.
  • Attend residency and fellowship events as needed.
• Networking Event Planning for Practicing Providers:
  • Plan and execute virtual career/open house events.
  • Drive event advertising and psychiatrist outreach via social media and email blasts.
  • Create event invitations and manage registration.
  • Ensure the technology platform is arranged and functioning.
  • Staff events with members of the Talkiatry clinical team.
  • Plan and execute in-person networking events, some associated with conferences.
• Conference and Event Strategy & Execution:
  • Conceptualize event themes and formats tailored to each psychiatry residency/fellowship program's needs.
  • Manage end-to-end event logistics: timelines, technical coordination, budgets, vendor engagement, and contract negotiation.
  • Plan and execute exhibiting at various conferences each year.
  • Prepare post-event expenditure and outcomes reporting to track ROI and inform future event strategy.
  • Consistently exceed the annual goal of 30+ successful events per year.
• Marketing & Brand Presence:
  • Develop marketing assets and social media content that support event promotion and brand visibility.
  • Partner with the marketing team on copywriting, scripting, and editing for recruitment and brand campaigns.
• Cross-Functional Recruitment Support:
  • Partner closely with clinical leadership and the National Residency Team to align event strategy with recruitment goals.
  • Apply recruiter-level knowledge to build lasting candidate relationships.
• Flexible, Company-Wide Support:
  • Flex across departments during periods of high demand.
  • Maintain continuous communication with vendor representatives and recruitment management teams.

Qualifications

• Bachelor's degree in marketing, Communications, Business, Human Resources, or a related field required, or commensurate experience.
• Minimum of 6-8 years of experience in talent attraction, with at least 2 years in trainee outreach, healthcare, physician recruitment, or clinical/medical education experience strongly preferred.
• Proficiency with applicant tracking systems (ATS), CRM/database tools, and standard office software.
• Ability to travel up to 30% of the time, including overnight and multi-day trips.
• Availability to work occasional evenings and weekends to support events.

Requirements

• Proven track record in physician and/or APP recruitment, ideally within psychiatry or behavioral health.
• Demonstrated success in strategic event design and management.
• Experience building relationships with clinical stakeholders.
• Proficient with talent acquisition platforms and applicant tracking systems.
• Strong project management skills; able to juggle multiple events and timelines.
• High level of attention to detail.
• Excellent communication and presentation skills.
• Excellent interpersonal skills, with the ability to develop productive working relationships.
• Confident problem solver who can act decisively and calmly.
• Willing and able to travel frequently (regional/national).

Benefits

• Medical, dental, vision, effective day 1 of employment.
• 401K with match.
• Generous PTO plus paid holidays.
• Paid parental leave.
• Collaborative environment in a fast-paced startup.