[Hiring] Senior Marketing Operations Coordinator @The Recording Academy

Role Description

This is a temporary position with an anticipated duration of up to six months.

The temporary Senior Marketing Operations Coordinator supports day-to-day marketing operations across the entire Marketing and Communications (Marcomms) team, including:

• Workback timeline design
• Budget tracking
• Vendor coordination
• Process management

This role owns the operational execution the rest of the Marcomms team relies on, including:

• Keeping campaigns on track
• Flagging and helping resolve risk
• Keeping vendor relationships organized and on schedule

You will take the lead on day-to-day departmental project efficiency, spotting bottlenecks and helping build and roll out the tools and processes that fix them.

You are a process-oriented, detail-driven owner who can run day-to-day execution independently while partnering closely with the Senior Director on larger decisions, vendor commitments, and anything with cross-departmental impact.

You're comfortable representing the department to cross-functional stakeholders, including high-profile executives and external partners, under the Senior Director's guidance.

Qualifications

• Bachelor's degree in marketing, communications, business, or related field, or equivalent work experience.
• 4+ years of related work experience, including some exposure to budget tracking, vendor coordination, or project management tool administration.
• Prior creative agency or marketing/entertainment experience within the music industry preferred.
• Demonstrated experience building workback schedules and campaign timelines.
• Experience supporting or helping standardize project management processes or tooling for a team or department.
• Strong professional and personable communication skills.
• Strong proficiency in MS Office and project management software (e.g., Airtable, Asana, or similar platforms).
• Excellent attention to detail with proven analytical skills.

Requirements

• Serve as the primary point of contact for all Marcomms operations inquiries and requests.
• Project manage and facilitate smooth interdepartmental communication and collaboration.
• Build and maintain workback timelines and scheduling systems for Marcomms campaigns.
• Partner with campaign leads to identify dependencies and flag risks to deadlines.
• Process and track vendor and contractor invoices against project budgets.
• Maintain a centralized tracker for vendor and contractor agreements.
• Support merchandise production timelines and planning.
• Manage and maintain overall project timelines across the department.
• Identify opportunities to standardize and improve project management processes and tools.
• Assess and report on overall departmental project efficiencies.
• Support the marketing team with in-person meetings and on-site logistics needs.
• Correspond in writing and verbally with executives, partners, members, and clients.
• Manage meeting requests, assessing importance and sending relevant invites.
• Manage invoices from vendors, consultants, and contractors.
• Oversee travel, parking, per diem requests, and credentialing for the Marcomms team.
• Assist with event project management for Grammy House and Artist Showcases.

Benefits

• The hourly pay rate for this temporary, overtime-eligible position is $26.00–$28.00, depending on experience and qualifications.

Physical Demands for Certain Roles

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasionally required to stand, walk, and sit for long periods of time.
• Work at a computer for long periods of time.
• Lift and/or move up to 60 pounds.