[Hiring] Senior Marketing Coordinator @Pavago

Role Description

At Pavago, one of our clients is hiring an Executive Marketing & Operations Coordinator to support day-to-day execution across marketing, executive operations, content, CRM management, and administrative workflows. This is a hands-on, execution-focused role for someone who is highly organized, comfortable managing multiple priorities, and confident working across marketing and operational systems.

You’ll work closely with leadership to keep:

• Marketing initiatives moving
• Social media content organized and published
• GoHighLevel workflows running
• Leads and follow-ups tracked
• Executive priorities coordinated
• Internal systems and documentation organized

If you enjoy combining executive support, marketing coordination, CRM management, and operations, this role is a strong fit.

Qualifications

• Previous experience in Executive Assistance
• Marketing Coordination
• Operations Support
• Digital Support
• Similar execution-focused roles
• Hands-on experience with GoHighLevel CRM
• Strong written and verbal English communication skills
• Proficiency with Google Docs, Google Sheets, Google Drive, Google Calendar
• Experience managing LinkedIn, Facebook, and Instagram
• Experience using Canva
• Familiarity with video-editing tools such as Veed, OpusClips, or similar platforms
• Strong organizational and multitasking skills
• Excellent attention to detail and follow-through
• Ability to work independently in a remote environment
• Reliable internet connection and professional remote-work setup
• Ability to work U.S. PST business hours

Requirements

• Manage calendars, scheduling, and day-to-day executive coordination
• Track projects, deadlines, tasks, and follow-ups
• Maintain organized operational trackers and documentation
• Manage inbox organization and prioritize important communication
• Coordinate across teams and stakeholders to keep projects moving
• Ensure important tasks and follow-ups do not fall through the cracks
• Create, schedule, and publish content across LinkedIn, Facebook, Instagram, and online communities
• Manage comments, DMs, and community interactions
• Monitor engagement and audience activity
• Track basic social media performance metrics
• Maintain consistent content schedules
• Support marketing campaigns, launches, and promotional initiatives
• Build and manage workflows inside GoHighLevel
• Set up and maintain email campaigns, follow-up sequences, outreach workflows, and lead nurturing automations
• Maintain clean and accurate CRM records
• Update pipeline stages and lead information
• Track follow-ups and ensure leads receive timely communication
• Troubleshoot basic CRM and workflow issues
• Edit short-form video content for social and marketing channels
• Create branded graphics and marketing assets
• Organize digital program and participant materials
• Support participant onboarding and communication
• Track member or participant progress
• Maintain organized program records
• Respond to routine participant questions and coordinate follow-ups
• Keep resources accurate, accessible, and up to date
• Research Ideal Client Profiles (ICPs)
• Build prospect and lead lists
• Organize research into structured spreadsheets and CRM records
• Assist with minor website and landing-page updates
• Support advertising campaign setup
• Help coordinate platform and account-related tasks
• Troubleshoot basic system issues and escalate technical problems when necessary

Benefits

• Work directly with entrepreneurial leadership
• Blend of marketing, operations, CRM, and executive support
• High ownership over day-to-day execution
• Exposure to modern marketing automation tools
• Opportunity to improve workflows and internal systems
• Fully remote environment
• Clear expectations and structured responsibilities
• Opportunity to grow into Marketing Operations, Executive Operations, or Business Operations roles

Interview Process

• Initial Screening
• Video Interview
• Task / Scenario-Based Assessment
• Final Interview
• Offer

If you have experience across marketing, operations, or executive support, are comfortable working hands-on inside GoHighLevel, enjoy social media and content execution, are highly organized and dependable, can manage multiple priorities without losing attention to detail, and are available to work U.S. PST hours, we’d love to hear from you.

Important: Spark Hire Video Interview - As part of our application process, qualified candidates will be invited to complete a one-way video interview through Spark Hire. This is your opportunity to introduce yourself and highlight your experience with GoHighLevel, marketing coordination, executive support, social media, content creation, CRM management, and operational execution. Please complete your Spark Hire interview promptly after receiving the invitation. Candidates who do not complete the video interview may not move forward in the hiring process.