[Hiring] Marketing Materials Office Assistant @HRS Talent Solutions

Role Description

This introductory role keeps supplied marketing materials organized for the team using them. You will:

• Name and place approved files according to the employer’s instructions.
• Maintain a simple online index.
• Flag unclear versions.

You will not:

• Design a campaign.
• Approve a creative decision.
• Publish a file because its name happens to include “final.”

Materials in the queue include:

• Approved images or documents for an upcoming message.
• Revised files returned after a review.
• Notes indicating which version has been accepted.
• Requests from colleagues for the current approved asset.

Key responsibilities include:

• Checking the approval note and version information before sharing files.
• Keeping both files where the team’s procedure requires them.
• Renaming files using the supplied convention.
• Adding links to a tracking sheet and checking that the links open.
• Noting whether files are approved or still under review.
• Keeping materials separate for campaigns with several channels.
• Marking missing files or conflicting approval notes for review.
• Answering routine “where is the file?” questions from the record.
• Maintaining a status history when a new version replaces an old one.

Office administration experience can help with accurate filing; customer service experience can help with concise replies to colleagues waiting on a file. Neither background is required. New applicants are welcome; onboarding can cover:

• Assigned folders.
• Naming rules.
• Status labels.

You should bring:

• Basic computer confidence.
• A willingness to stop when an approval is uncertain.

At the end of an assignment, the index should point to the approved file and show which later revision remains under review.

This position is full-time and remote. A home office or suitable workspace can help you review details without sharing unreleased materials.

Qualifications

• Experience in keeping files organized.
• Experience from a non-marketing office, school, or volunteer project can be useful.
• Formal design experience is not a condition for this role.

Requirements

• Dependable handling of approved materials.
• Openness to learning naming rules.

Company Description