[Hiring] Marketing Asset Records Assistant @HRS Talent Solutions

Role Description

An approved image may be correct for one campaign and wrong for another. This full-time remote job keeps an online record of the file version, channel and approved placement, so colleagues can tell what actually appeared. The work is office administration for a marketing team; accurate records also support customer service by preventing outdated public material. You are not asked to design graphics, grant usage rights or decide campaign strategy.

• Track the actual file, not just the name.
• Check the asset identifier and campaign record before logging it.
• Note where earlier versions may still appear and refer it for review if an owner says a file has been replaced.
• Do not remove an active image from a public campaign without approval.
• Flag questions to the authorized owner rather than interpreting it yourself where a license or consent limit is recorded.
• Verify which asset appears by checking a landing page or test email.
• Record the visible destination and the source file under the employer's guide.
• Share only the approved location if a colleague needs a current file.
• Maintain an accurate usage log to facilitate later corrections.

Assigned tasks

• Review approved online asset and campaign lists.
• Record file versions and approved placements.
• Compare a published or test view with the asset reference.
• Flag an outdated or uncertain usage for the owner.
• Keep approval and restriction notes linked to the asset.
• Update the log after a confirmed replacement.
• Avoid making permission decisions outside your role.

Compensation: $30.10 - $32.35 per hour | Full-time remote

An asset needs its context. Planned, published and replaced.

• Check the actual test or published view when the task permits, then label the usage stage correctly.
• Record an approval source rather than assuming that a file in a shared folder is cleared for every audience.
• If a campaign is cancelled, retain enough history to explain why a record changed.
• Someone checking the log later should be able to identify the file, its location, its status and the owner of an unresolved question.

A campaign team may have several versions of a graphic with similar names.

• Match the approved file identifier, channel, and scheduled campaign before logging usage.
• An image prepared for one email may not be cleared for a public page.
• If the permission or version is unclear, mark the item for the campaign owner instead of deciding that it is close enough.

When the team asks what has already been used, an orderly online log can show the asset, campaign, date, and owner.

• Do not treat a draft placement as a live use.
• If a scheduled send is cancelled, preserve the earlier plan and update its status.
• This makes the record a useful history rather than a list that changes without explanation.

Information worth checking

• The approved asset name and version.
• The campaign and channel named in the instruction.
• Whether a placement is planned, sent, or cancelled.
• The authorized owner of a changed request.
• The linked source file in its proper online location.
• A missing approval or expired usage note.

Training covers naming rules and the marketing team's workflow. Beginners who are comfortable with digital files and precise entries are welcome. The customer service connection in this work is indirect but real: accurate materials help the organization send the right information to its audience.

A focused home office helps with side-by-side review of file identifiers and campaign records.

Your application

Training covers the naming rules and the marketing team’s online record system. Prior campaign work is a plus, but a careful newcomer who has organized shared files can do well here. Your resume may show school, volunteer or office administration tasks involving version control. If you’re selected for the next step, you may be asked to complete an application on the hiring company’s website. Please make any experience checking published material easy to find if it is relevant.