[Hiring] Executive Assistant Marketing & Business Development Coordinator @Werkie

Role Description

We are seeking a highly organized and proactive Executive Assistant & Marketing Coordinator to provide comprehensive marketing and business development support to the firm’s Principal. This full-time remote role is structured as a contract position. The successful candidate will coordinate marketing and business development initiatives, while occasionally providing administrative support to the CEO. The ideal candidate is detail-oriented, professional, and capable of balancing multiple priorities in a fast-moving, cross-time-zone environment.

Key Responsibilities

• Business Development & Marketing Coordination:
  • Prepare and submit proposals, and marketing presentations.
  • Coordinate outreach campaigns and follow-ups with potential clients and partners.
  • Maintain CRM records and business development trackers.
  • Create and manage Marketing Campaigns, suggestions for marketing and sourcing material.
  • Identify and follow up on leads for prospective clients to maintain momentum.
  • Identify the correct person in key group areas to approach for business.
• Marketing Production & Communications:
  • Develop and update marketing materials (firm profiles, resumes, project sheets).
  • Manage and curate content for social media (LinkedIn, Instagram, Facebook, X, etc.).
  • Create and edit visual content using Adobe InDesign, Illustrator, Photoshop, or Canva.
  • Ensure consistency of branding across all firm communications.
  • Maintain website content and monitor engagement metrics.
• Executive Support:
  • Organize and coordinate meetings via Teams or Skype.
  • Prepare agendas, meeting notes, and follow-ups; organize both virtual and in-person meetings.
  • Maintain and track project files, deliverables, and proposal deadlines.
  • Handle confidential information with discretion and professionalism.
  • Build and maintain professional client relationships.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Equivalent professional diploma or certification (e.g., CIM, IMM, or Commonwealth-accredited equivalent) will be considered.
• 2–5 years of experience as an Executive Assistant, Marketing Coordinator, or Business Development Assistant, preferably in professional services, construction, architecture, or consulting.
• Proven ability to manage both executive administrative functions and business development initiatives concurrently.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) or Canva.
• Familiarity with CRM and email marketing platforms (HubSpot, Salesforce, Mailchimp).
• Competence with remote collaboration tools (Teams, Zoom, SharePoint).
• Understanding of digital marketing principles and social media analytics.

Core Competencies

• Excellent written and verbal communication skills in English.
• Strong organizational and time-management abilities.
• High level of professionalism, confidentiality, and discretion.
• Initiative and proactive problem-solving approach.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working independently across time zones.
• Keen attention to detail and accuracy.

Preferred Attributes

• Experience supporting U.S.-based firms.
• Familiarity with AEC (Architecture, Engineering, Construction) industry terminology and workflows.
• Basic knowledge of SEO, Google Analytics, or content optimization (advantageous).

Benefits

• Remote work opportunity from South Africa.
• Competitive salary range of R28 000 – R45 000 (depending on experience).
• Full-time contract position with a dynamic, fast-paced, and globally connected team.