[Hiring] Events Assistant @CIEE Inc

Role Description

This is a temporary position that will begin in June 2026 and run through October 2026, with the possibility of renewal during the 2027 high season. The Temporary Events Assistant will work closely with the Events Manager and Events Coordinator to support the project management and coordination of key logistics across multiple concurrent events, including:

• High School Inbound meetings and incentive trips serving 20–200 guests
• The New York Student Tour, welcoming 100+ international high school students weekly over a two to four-week period
• The Annual International Exchange Conference, hosting ~200 attendees including staff, government officials, host employers, international representatives and partners, and local coordinators

Additional responsibilities may include supporting the planning for other events such as the annual All Staff Meeting, department and leadership meetings, and hosted dinners throughout the calendar year. The assistant will:

• Communicate effectively with internal teams and external stakeholders
• Share responsibilities with CIEE staff before, during, and after events
• Serve as an on-site point of contact when needed, including occasional event travel
• Coordinate meal plans and research and book group dining
• Prepare post-event reports to evaluate success and identify improvements
• Manage expenses through timely vendor payments, detailed budget tracking, and Concur reconciliation
• Collaborate with the Marketing team to produce and distribute event materials
• Assist with making adjustments to travel plans as needed

Qualifications

• Bachelor’s degree
• Experience in events planning or a similar role
• Willingness to provide personalized, elevated service to clients and attendees
• Excellent organizational and time management skills
• Ability to pivot and problem-solve in the moment
• Meticulous attention to detail in a fast-paced environment
• Strong, professional, written, and verbal communication skills
• Intercultural communication experience is a plus
• Fast learner of new technology, systems, procedures, and policies
• Proficiency in Microsoft Word, Excel, and Outlook
• Proficiency in event management software, preferably Cvent, for registration and attendee management
• Ability to respond helpfully to a variety of personalities and needs
• Ability to remain on your feet and be active for long periods of time while working on-site at events

Requirements

• Due to federal regulations, a background and reference check will be conducted as a condition of employment

Benefits

• Be part of a fast-paced, international, diverse, and collaborative team of professionals
• Opportunity to change lives and contribute to a mission of making the world a more peaceful place