[Hiring] Event Marketing Coordinator @SaaS Labs

Role Description

We’re looking for an Event Marketing Coordinator to support the execution of our global events program across third-party conferences, owned experiences, and virtual events. This is a hands-on role for someone who is organized, proactive, and ready to take ownership. You’ll be in the middle of it all - from pre-event planning to onsite execution to post-event reporting - working closely with both marketing and sales to make sure every event runs smoothly and drives real impact.

If you’re someone who notices the details, speaks up when something feels off, and isn’t afraid to jump in and figure things out, you’ll do well here. This is a remote role based in the US, with a willingness to travel across the globe as part of this role. This is a contract role for 6 months and annual base salary range for the role is 60k to 70k USD.

What we will count on you for

• Coordinate logistics across global events - venues, vendors, travel, swag, and on-ground setup
• Manage event timelines, checklists, and internal workflows to ensure smooth delivery
• Support booth execution, collateral readiness, and speaker coordination
• Act as the connective tissue between Sales, Marketing, Product, and external vendors
• Ensure all stakeholders are aligned on timelines, deliverables, and expectations
• Manage attendee lists, registrations, and communications
• Own post-event follow-ups - lead tracking, CRM updates, and stakeholder reporting
• Coordinate with Sales for timely outreach and pipeline tracking
• Maintain hygiene across HubSpot, event platforms, and webinar tools
• Help track event performance metrics like attendance, engagement, and early pipeline signals

Qualifications

• 2–6 years of experience in handling coordination for in-person and online events
• Strong organizational skills - you don’t drop balls, even when juggling multiple events
• High attention to detail and comfort working with timelines, trackers, and cross-functional teams
• Excellent communication skills - clear, responsive, and reliable
• Comfortable working in a fast-paced, remote, and globally distributed team

Benefits

• Take time off when you need it. We trust you to manage your energy and schedule responsibly.
• We don’t track hours, just impact. Work when you’re most productive, as long as you show up for your team.
• Competitive pay that reflects your skills, experience, and the value you bring.
• Once a year, we trade Zoom calls for real hugs and high-fives, gathering somewhere nice and sunny to connect, recharge, and celebrate.
• Comprehensive physical, dental and mental health coverage for you, your partner, and your family, because care shouldn’t come with fine print.

Company Description

SaaS Labs is the company behind JustCall, CallPage, and ServiceAgent.ai products that actually make “better customer conversations” happen. In 10 years, we’ve grown to $40M ARR and 300+ people across India, the US, and beyond, building AI-powered infrastructure for how businesses talk to their customers.

SaaS Labs takes pride in being an equal opportunity employer. We believe diverse teams build better products, which is why we're committed to taking hiring or any employment decision regardless of race, color, religion, national origin, age, sex, marital status, ancestry, disability, genetic information, veteran status, gender identity, sexual orientation, or any other characteristic.