[Hiring] Association Coordinator & Marketing Support Professional @Military Spouse Corporate Career Network

Role Description

We are seeking a highly organized and creative Association Coordinator and Marketing Support professional to help keep client activities running smoothly and deliver clear, engaging communications. This part-time role combines administrative and member support with hands-on marketing for membership, education, events, and other association initiatives.

The ideal candidate enjoys working with a small team, managing details across multiple clients, and turning ideas into polished communications. This is a fully remote position, with occasional evening support and travel to events as needed.

Key Responsibilities

• Marketing and Communications
  • Draft, format, and schedule email campaigns, newsletters, event announcements, and member communications for review and approval.
  • Create and update promotional materials using Canva or similar tools, following each client’s branding and messaging.
  • Maintain social media calendars; prepare and schedule approved posts promoting events, member benefits, and association activities.
  • Update website content, event listings, and registration information to keep communications accurate and current.
  • Support campaigns for member recruitment and renewal, event registration, and sponsor recognition.
  • Track basic email, social media, and registration results and prepare brief updates to help the team improve outreach.
• Association and Member Coordination
  • Respond to routine member and participant inquiries and route questions requiring additional guidance to the appropriate team member.
  • Maintain accurate member records, contact lists, and activity information in client databases and CRM systems.
  • Coordinate committee and client meetings, including scheduling, agendas, materials, meeting notes, and follow-up reminders.
  • Maintain project calendars and task lists, track deadlines, and follow up on outstanding items.
• Education and Event Support
  • Assist with registration setup, participant communications, attendee lists, and preparation of meeting materials.
  • Support speaker and sponsor coordination by collecting biographies, presentations, logos, and other required materials.
  • Assist with webinars and virtual meetings, including technology checks, participant support, and post-event follow-up.
  • Help process evaluations, certificates, and attendance records, as assigned.
  • Provide occasional onsite event support and other administrative assistance as needed.

Qualifications

• 3-5 years of experience in administrative coordination, marketing communications, member services, or event support.
• Relevant association, nonprofit, or healthcare experience is required.
• Strong writing, editing, and proofreading skills, with the ability to adapt communications for different clients and audiences.
• Excellent organization, attention to detail, and follow-through across multiple projects and deadlines.
• Comfort using Canva, email marketing platforms, social media tools, Microsoft Office or Google Workspace, and virtual meeting platforms.
• Experience with CRM systems and website content updates is preferred; willingness to learn new tools is essential.
• A service-oriented approach and the ability to work independently while communicating clearly with a remote team.
• Sound judgment when handling member information, client materials, and confidential communications.
• The ideal candidate is comfortable working independently, confident in making decisions, and proactive in taking initiative without requiring extensive day-to-day direction.

Requirements

• This is a part-time position, 25-30 hours per week.
• Some travel, and evening availability may be required.
• This is a 1099 position.
• The pay range is $32-42 per hour, depending on experience.
• The role is expected to start on Jan. 4, 2027.
• Application packages submitted must include both a cover letter and resume.
• Cover letters can be addressed to: Hiring Manager, MaySquare, LLC.

Benefits

• Flexible scheduling coordinated around client deadlines and team needs.
• Occasional evening availability and travel may be required for webinars, meetings, or events.