[Hiring] Part-Time Virtual Legal Assistant @There is Talent

Role Description

This is a growing solo law practice focused primarily on personal injury matters in Florida, with additional caseload in criminal defense, wills and trusts, business formation, real estate, and immigration. This is a newly created position built for a reliable professional who can handle foundational legal and administrative support while the firm scales. The expectation is a long-term relationship with room to grow into a senior paralegal role as proficiency is demonstrated.

Key Responsibilities

• Case Management: Accurately input case data into Clio, maintain organized digital files (pleadings, medical records, exhibits), and ensure all documents are labeled per firm procedures.
• Court Monitoring and Calendaring: Monitor court dockets, calendar key deadlines (responses, hearings, court-imposed timelines), and flag upcoming issues before they become problems.
• Legal Drafting: Prepare template-based draft documents including notices, summons, complaints, interrogatories, and initial disclosures for attorney review using Microsoft Word.
• Records Review (Phase 2): Summarize medical and billing records, assist with discovery preparation, and identify missing documents or inconsistencies in case files.
• SOP Development (Phase 2): Support the creation and refinement of standard operating procedures as firm workflows are built out.

Qualifications

• Prior experience in a legal assistant or similar legal support role required; extensive experience not necessary.
• Must be comfortable with formatting, editing, and working with document templates.
• Proven ability to calendar, track, and meet strict deadlines with zero tolerance for misses on court-related tasks.
• Strong accuracy habits in document handling and data entry, targeting near-zero errors on filings and case records.
• General computer proficiency with the ability to learn new software quickly; experience with Clio or similar case management software is a plus.
• Ability to review, summarize, and flag issues in records such as medical and billing files (preferred, not required at entry).
• Ability to manage a part-time workload of 80 hours per month while meeting deadlines consistently.

Attributes

• Reliable: You deliver consistently on assigned tasks without needing follow-up, especially on deadline-sensitive work.
• Precise: You follow instructions exactly and apply firm procedures without taking shortcuts.
• Proactive Learner: You use working hours to review templates, examples, and procedures, and you actively seek feedback to improve.
• Organized: You maintain clean, logical file structures and can manage multiple case files simultaneously without losing track.

What Success Looks Like

• All court deadlines and response timelines are calendared and flagged with zero misses.
• Case files in Clio are complete, accurately labeled, and consistently up to date.
• Draft documents are submitted to the attorney with correct factual inputs and minimal revision needed.
• By Phase 2, the assistant independently reviews and summarizes records and supports discovery prep without hand-holding.