[Hiring] Paralegal Assistant @ClearDesk, LLC

Role Description

This is a remote position. Do you enjoy bringing order to complex situations and helping important cases move forward? Want a role where your attention to detail and communication skills directly impact real legal outcomes? You’ll have the flexibility to work remotely, support a high-performing legal team, and play a key role in guiding cases from preparation to resolution. If you’re organized, analytical, and thrive in a fast-paced, detail-driven environment, this opportunity could be a strong fit.

The Role: Paralegal Assistant

Imagine being the person who keeps legal cases moving forward behind the scenes. You’re not just organizing files or completing tasks, you’re helping build the foundation of a strong case. From preparing evidence to coordinating with clients and legal stakeholders, your work ensures that nothing is missed and everything is ready when it matters most.

When discovery requests come in, you know how to interpret them. When documents are incomplete, you notice. When deadlines approach, you’re already ahead. You bring clarity to complex legal workflows, helping attorneys and teams stay focused on strategy while you ensure execution is seamless.

You don’t just manage details, you create structure and momentum. And when things shift, as they often do in legal work, you stay adaptable, organized, and solution-oriented.

What Your Days Might Look Like:

• Support the full arbitration lifecycle, including evidence collection, drafting trial briefs, and managing scheduling orders
• Review discovery requests, identify required information, and assist in preparing accurate and timely responses
• Gather supporting documents, flag missing information, and identify potential objections when necessary
• Communicate with clients, arbitrators, insurance departments, and internal teams to ensure alignment and progress
• Maintain and update case management systems, trackers, and documentation logs with precision
• Organize and manage digital files to ensure accessibility and compliance with legal standards
• Monitor case timelines and proactively manage deadlines across multiple matters
• Coordinate pre-trial activities and confirm readiness of documents, filings, and participants
• Conduct client outreach via phone, Zoom, and email to gather information and provide updates
• Provide backup support to team members and assist with administrative tasks as needed

Qualifications

• Strong English communication skills, both written and verbal
• Foundational knowledge of litigation processes and legal terminology
• Critical thinking and ability to analyze requests, not just execute tasks
• Highly detail-oriented and able to manage multiple cases without losing accuracy
• Organized and comfortable working with deadlines and structured workflows
• Confident using tools like Filevine, Microsoft Office, and Adobe Acrobat
• Comfortable communicating with multiple stakeholders, including clients and legal professionals
• Comfortable working independently in a remote environment
• Willing to work in a US time zone schedule

Requirements

• Secure the required technical setup, including:
• At least a 720p HD webcam
• A noise-canceling headset
• A primary internet connection of at least 25 Mbps
• A backup laptop, backup internet device, and backup power source
• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
• A backup computer with at least Intel Core i3 and 4 GB RAM

Benefits

• Fair and timely payment
• Prepaid HMO coverage for peace of mind
• Growth opportunities with tools, training, and honest feedback
• Celebration of your wins
• A supportive team that genuinely cares

Important Reminder

ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).

Disclaimer

Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.