[Hiring] Litigation Docketing Specialist @Greenberg Traurig

Role Description

Join our West Coast Regional Litigation Docketing Team as a Litigation Docketing Specialist located in one of the following offices: Sacramento, San Francisco, Silicon Valley, Los Angeles, Orange County, San Diego, or Las Vegas. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment.

• Possesses strong problem-solving and decision-making abilities.
• Ensures efficiency and accuracy in every task.
• Demonstrates a dedicated work ethic and a can-do attitude.
• Excellent communication skills for effective collaboration across teams.
• Client-focused mindset with an initiative-taking approach.
• Plays a critical role in driving success, anticipating needs, and providing strategic solutions.

This role will be based out of one of the following offices on a remote basis: Sacramento, San Francisco, Silicon Valley, Los Angeles, Orange County, San Diego, or Las Vegas. This role reports to the Litigation Docketing Supervisor.

Key Responsibilities

• Reviews emails received within each assigned public folder to determine docketing necessity.
• Makes informed decisions on whether docket items qualify to be added to each case team's Outlook calendar.
• Assesses and stages priority of all received items to create a queue for each public folder.
• Enters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules.
• Communicates with case teams to gather necessary information on case set-ups and management.
• Performs limited research as needed to verify applicability of deadlines.
• Responds to inquiries from litigation teams regarding docketed events, deadlines, and rules.
• Maintains and strives to improve processes and procedures for accurate entry of calendar/docket dates.
• Promotes the firm’s docketing policies and procedures through all communications with litigation teams.

Qualifications

• Substantial experience computing deadlines for state, federal, and appellate courts.
• Strong knowledge of litigation processes, court rules, and procedures.
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines.
• Ability to research, analyze, and summarize issues in writing with excellent attention to detail.
• Familiarity with various court websites, docket searching, and document retrieval databases.
• Ability to establish and maintain effective working relationships with all levels of the organization.
• Self-starter who can work independently with minimal supervision.
• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks.
• Excellent interpersonal and communication skills (oral and written).
• High attention to detail, outstanding organizational skills, and effective time management.

Requirements

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 7 years of current California and Nevada Litigation experience on case teams.
• 7 years of current Federal Litigation experience.
• Prior litigation paralegal or legal secretary experience preferred.
• Prior work experience in large firms preferred.

Technology

• Prior experience with rules-based calendar systems (ProLaw, Compulaw, or eDockets software) required.
• Computer proficiency in Windows-based software and Microsoft Office Suite applications.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Basic understanding of artificial intelligence (AI) and its implications in a professional services environment.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT) and incorporate them responsibly into workflows.
• Proactive approach to learning and adapting to emerging AI and related technologies.

Benefits

• Discretionary bonus eligibility for full-time employees.
• Health insurance with an optional HSA.
• Short-term and long-term disability insurance.
• Dental and vision care.
• Life insurance.
• Healthcare and Dependent Care Flexible Spending Accounts.
• 401K plan.
• Vacation and sick time.
• Employee assistance program.
• Voluntary programs including accident insurance, life insurance, disability insurance, critical illness and cancer insurance, and pet insurance.
• Commuter and Transit programs may also be available in certain markets.