[Hiring] Legal Support Specialist @Fennemore Craig

Role Description

We are looking for a highly skilled Legal Support Specialist with Arizona litigation experience who thrives in a fast-paced environment and can manage high-volume work with speed and precision. This role is well-suited for someone who is proactive, adaptable, and energized by supporting multiple priorities.

This role performs highly detail-oriented work for legal administrative assistants, paralegals, attorneys, and other firm staff. The work is related to document preparation, both original input and revisions, conversion, cleanup, and transcription of various types of communication media, merges, scans, graphs, tables, and charts.

This role is part of our centralized Legal Support Hub, offering exposure to a variety of litigation matters and the opportunity to build deep subject matter expertise. This position may also be trained to fill in as a Legal Administrative Assistant as needed to meet business needs.

Qualifications

• 3+ years of experience supporting litigation in a law firm environment, preferably with Arizona state and federal filings
• Strong command of legal formatting, proofreading, and document production standards
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with document management and time entry systems
• High level of accuracy and attention to detail in a fast-paced environment
• Ability to manage competing priorities and meet tight deadlines with minimal supervision
• Strong communication skills and a proactive, team-oriented approach

Requirements

• Prepare, format, and proofread complex legal documents, including pleadings, discovery, and court filings
• File and serve documents in Arizona courts (state and federal), ensuring compliance with all rules and deadlines
• Create and manage tables of contents, tables of authorities, and document comparisons using specialized software
• Draft routine legal documents (e.g., proposed orders, subpoenas, summonses, civil cover sheets)
• Coordinate service of process and support case progression from filing through resolution
• Perform high-volume transcription, revisions, and document cleanup with a strong focus on accuracy
• Track and enter billable time
• Collaborate with attorneys, paralegals, and the Legal Support Hub to ensure timely, high-quality work product

Benefits

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401(k) Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program
• Opportunities for professional development