[Hiring] Legal Secretary 2 @Arizona Department of Administration

Role Description

The purpose of this Legal Secretary II position is to provide the necessary administrative support for the Administrative Law Judge (ALJ) Division. This position may offer the ability to work remotely after training, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

• This position is responsible for maintaining the judicial docket in specialized legal areas including Workers’ Compensation and other areas within the jurisdiction of the Industrial Commission.
• Responsible for preparing legal notices, subpoenas, orders and awards.
• Scheduling hearings with multiple parties.
• Maintaining confidential files.
• Organizing and summarizing legal documents and information.
• Composing general correspondence and responding to inquiries regarding the hearing process and applicable procedures.
• Providing administrative support for ALJ Division reporting by accurately capturing and conveying hearing statistical information.

Qualifications

• Knowledge of Arizona Workers’ Compensation laws, rules and legal principles.
• Legal forms and formats sufficient to prepare orders and decisions and to compose general correspondence.
• General law office or judicial office policies and procedures for legal case management and legal docket management.
• Proficiency in Windows, Google Suite, Word, Excel, and computer-based legal case management systems and portals.
• Understanding of English grammar and usage, as well as legal and medical terminology.
• Knowledge of the Arizona Management System (AMS) concepts.

Requirements

• Organizational skills.
• Typing skills, word processing, and proofreading skills.
• Oral and written communication skills.
• Time management skills.
• Excellent customer service skills.
• Ability to effectively manage projects and meet deadlines.
• Ability to manage a heavy workload with a high level of accuracy and production.
• Ability to review and interpret ALJ Division computer reports; understand laws, rules, policies and procedures.
• Ability to interpret ALJ case management transaction histories and provide guidance on complicated transaction scenarios.
• Ability to effectively and accurately use legal case management computer systems and computer portals.
• Ability to recognize and engage those with different backgrounds, characteristics, and perspectives.

Benefits

• Sick leave.
• Vacation with 10 paid holidays per year.
• Health and dental insurance.
• Retirement plan.
• Life insurance and long-term disability insurance.
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance.
• Option of a full-time or part-time remote work schedule.