[Hiring] Legal & Operations Associate @All Hands On Deck Network Inc.

Role Description

As the Legal & Grants Operations Associate, you will serve as a critical bridge between legal compliance, finance, and grantmaking operations. You will be responsible for the day-to-day execution of legal functions, primarily focusing on contract administration and due diligence for our 501(c)(3) and 501(c)(4) grantmaking. This role requires a blend of paralegal functions and a deep understanding of nonprofit compliance to support our mission of resourcing grassroots organizations. You will help build and maintain the infrastructure that supports a culture of compliance across the Finance, Operations, and Legal departments.

Responsibilities

• Legal & Contract Administration
  • Draft and revise contracts, subgrants, and vendor agreements based on established templates for review by counsel and leadership.
  • Manage the lifecycle of legal documents, ensuring third-party signatures are obtained and records are organized within our digital infrastructure.
  • Assist the Legal department with the preparation and filing of charitable solicitation registration reports and requirements of the appropriate state agencies.
  • Provide clear, actionable guidance to non-lawyers within the Finance and Operations teams regarding contracts including, but not limited to, language, obligations, timelines.
• Grants Due Diligence & Compliance
  • Assist Legal in the creation of specialized processes and protocols as we build out our standalone 501(c)(3) grantmaking operations.
  • Work in collaboration with our Grants Manager in performing comprehensive legal due diligence for all potential grantmaking out of the 501(c)(3) and 501(c)(4) entities.
  • Verify grantee status, review organizational documents, and flag potential compliance risks for the Director of Grantmaking Legal Compliance.
  • Ensure consistent application of compliance standards across all grant-related communications and internal processes.
  • Manage and track reporting and document retention requirements for MVP and grantees, specifically ensuring timely and accurate reporting for expenditure responsibility grants made by the 501(c)(3).

Qualifications

• Three to five years of experience as a legal assistant or paralegal, specifically within contract administration or nonprofit compliance.
• Bachelor’s degree or Paralegal Certificate.
• Excellent written and verbal communication skills, with a proven ability to explain complex legal requirements to non-legal staff.
• Exceptional digital organization skills.

Preferred Qualifications

• Remote work management experience and skills.
• Demonstrated experience working with grassroots and social justice organizations.

Salary & Benefits

• Salary Range: $80,000.00-$100,000.00 (based on skills and experience)
• Employer-paid premiums of health insurance at 100% for most individuals & 75% for family
• Dental and vision insurance coverage
• 401(k) account with partial match
• Basic life, accidental death & dismemberment, and disability insurance direct coverage
• Medical and Dependent Care Flexible Spending Account availability
• Work From Home stipend
• Wellness stipend
• Student Loan Repayment Assistance
• Access to free online courses
• Paid vacation (4 weeks), paid holidays (9 days), and office closures (fall and winter breaks)
• Two floating paid days off (to be used at your discretion)
• 18 weeks of paid Parental Leave
• Up to 4 weeks of paid Bereavement Leave
• Up to 12 weeks of Family Leave (up to 4 weeks paid)
• Sabbatical policy

Other Details

• Full-time, remote, exempt position
• Some travel is required for team retreats and conferences (~10%)
• No direct reports
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Apply Now

Submit a cover letter and resume. Movement Voter Project isn’t just an equal opportunity employer. We are actively seeking to build a diverse and inclusive team with a wide range of backgrounds, perspectives, and skills to support the incredible diversity of grassroots organizing across the country. MVP does not discriminate based upon race/ethnicity, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a veteran, formerly incarcerated or convicted persons, status as an individual with a disability, or any other characteristic.