[Hiring] Legal Billing Specialist @Tyson & Mendes LLP

Role Description

Tyson & Mendes is looking for a Legal Billing Specialist to join our Accounting Department. A successful candidate has relative experience working in a law office or professional services firm. The Legal Billing Specialist is responsible for editing, compiling, and submitting attorney billing. Expectations for this candidate include:

• Proficiency with Microsoft Office
• Knowledge of client-based electronic billing platforms
• Experience with Elite 3E or comparable legal billing software
• Comfortable communicating with staff, attorneys, clients, and vendors in both written and verbal methods

Responsibilities

• Review and edit pre-bills in response to attorney requests
• Execute preparatory tasks necessary to submit bills electronically, split bills between clients, apply retainer funds, etc.
• Compile and bill attorney/paralegal hours to firm clients based on clients’ guidelines
• Submit electronic bills through billing websites; resolve any submission issues
• Maintain the ability to produce a high volume of bills per cycle
• Review/confirm accuracy of billing and supporting documentation as necessary
• Research, troubleshoot, and respond to billing issue inquiries
• Utilize billing guidelines provided by clients; ensure accuracy and adherence to client expectations
• Communicate regularly with Billing Manager to ensure billing expectations are met
• Work collaboratively with other Billing Specialists on billing-related projects/initiatives
• Handle billing exceptions and ensure timely submission of bills
• Understand technical aspects of billing software and troubleshoot any issues

Qualifications

• 3+ years billing experience at a professional services firm; legal billing experience required
• Demonstrate proficiency with Microsoft Office products (emphasis on Excel and Outlook)
• Experience with legal billing software; preferably Elite 3E
• Experience with third-party administrative systems, eBilling Hub or similar application
• Ability to multitask, organize workflow, and use time efficiently
• Ability to prioritize, anticipate work needs, and show strong attention to detail
• Experienced with electronic billing, invoice submissions, budgeting, and timekeeper requests
• Excellent verbal and written communication skills
• Ability to maintain calm disposition in high-stress environments
• Willingness to learn; flexibility to adapt to all situations
• Associate's degree preferred, but not required

Requirements

• Hourly pay range of $32-36/hour, depending on experience
• Overtime paid at 1.5× the regular hourly rate, as needed
• Comprehensive benefits coverage offered, including plans available at zero employee cost
• Employee Assistance Program through HealthAdvocate
• Monthly technology reimbursement of $60
• 401(k) program with a 100% match on the first 3% contributed and a 50% match on the following 4-5%
• Vacation time accrued annually at the employee’s base rate
• Paid parental leave at base pay

Benefits

• 37.5-hour standard workweek designed to promote balance and prevent burnout
• Educational reimbursement program for non-attorney eligible team members (up to $3,500 per calendar year)
• Internal diversity and inclusion programs, such as the Women’s Initiative and Young Professionals Initiative
• Firm-wide charitable giving program
• Numerous social and off-site events each year to enrich relationships with colleagues