[Hiring] Legal Assistant @aiLegal

Role Description

We are seeking highly organized and detail-oriented legal assistants to join aiLegal. The position requires deep familiarity with USCIS, DOL and/or EOIR procedures, strong case management skills, and the ability to deliver high-quality legal work under tight timelines within our flat-rate, credit-hour model.

Key Responsibilities

• Case Preparation & Management
  • Prepare, draft, and assemble immigration filings, including but not limited to:
    • I-130, I-485, I-751, I-129F
    • NIV Consular, IV Consular
    • F-1, B1/B2, N-400, I-765, I-131
    • I-918, I-914, I-360 VAWA, I-360 SIJ
    • RFE, NOID, NOIR, Motion, or Appeal with the USCIS
  • Manage and update case pipelines using aiLegal’s proprietary AI platform and case management software.
  • Monitor deadlines and ensure all filings are timely and compliant with court and USCIS requirements.
• Client Communication
  • Conduct structured client interviews, gather supporting evidence, and ensure accuracy of factual records.
  • Maintain consistent communication with clients to provide updates and ensure client satisfaction.
• Collaboration & Quality Control
  • Work collaboratively with attorneys, intake specialists, and other paralegals in a structured assembly-line pipeline.
  • Ensure case files meet aiLegal’s internal quality standards and procedural checklists before attorney review.
• Productivity & Accountability
  • Meet or exceed 60 credit hours per month in completed deliverables.
  • Maintain daily time and productivity logs.
  • Support the Managing Attorney in achieving team-level output targets (100 x team headcount monthly credit hours).

Qualifications

• Bachelor’s degree required; paralegal certificate preferred.
• Minimum 3 years of immigration law experience (family, humanitarian, business, or removal defense focus).
• Proficiency in USCIS, EOIR, and federal immigration procedures.
• Exceptional writing skills.
• Strong organizational and accountability skills, proven record of meeting deadlines and productivity goals.
• Familiarity with Jira or equivalent project/case management tools.
• Excellent communication skills.

Requirements

• Monthly Output: Minimum 60 credit hours of completed work.
• Quality: Zero-tolerance for any preventable errors - wrong personal data, missing pages/signatures, missing/wrong filing fee payments (issuance date, payee name, amount), form editions, filing addresses, missing form page, or wrong orders of forms, missing signatures or dates, missed filing/hearing deadlines, or failure to follow SOP.
• Responsiveness: All internal communications acknowledged and responded within 2 hours and all external communication acknowledged and responded within 24 hours.
• Collaboration: Active participation in structured case assembly-line processes and cross-team reviews.
• Effective Follow-Up Compliance: Frequency, timeliness, and effectiveness of client follow-ups.

Benefits

• Competitive base salary + performance-based bonuses.
• Health, dental, vision, and life insurance.
• 401(k) with employer contribution.
• Paid time off.
• Career growth opportunity in a fast-scaling, and technology-driven practice.