[Hiring] Estate and Trust Administration Specialist @PARALEGAL ASSIST LLC

Role Description

At Paralegal Assist, LLC, we exist to inspire others to be more. We do this through our commitment to excellence and servant leadership to our employees and clients. We work closely with client law firms to provide solutions for daily challenges they face within their estate administration practices.

We are seeking an experienced (in Pennsylvania estates) full-time Estate and Trust Administration Specialist to join our team. This position is located in Picture Rocks, PA with the option of remote work if you have the necessary knowledge in Pennsylvania estate management.

As an Estate and Trust Administration Specialist, you will be the primary point of contact for clients and responsible for managing the client's needs and expectations as they work through a challenging time. You will be expected to perform a multitude of tasks including but not limited to:

• Communicating with clients and attorneys verbally and in writing.
• Drafting correspondence to the Court, financial institutions, beneficiaries, and other entities encountered in the estate administration process.
• Directing a small team of legal assistants and specialists in the timely and efficient administration of each estate assigned.
• Reviewing draft documents for accuracy.
• Preparing Schedules of Assets and other documents to be used in our process.
• Meeting and maintaining major deadlines and milestones in the estate administration process.
• Using task management and billing systems to document completed work and inform other team members of progress.
• Collaborating with tax and accounting specialists to determine the best action for administering estates.

We believe in working as a team and always helping one another. In addition to the primary tasks above, you could find yourself stuffing envelopes, applying postage, locking file cabinets, and even taking out the trash or washing dishes in the break room.

Qualifications

• You have a college degree in a relevant field and/or have equivalent job experience.
• You have outstanding oral and written communication skills.
• You are proficient with calendars, e-mail, spreadsheets, word processing, and the Internet.
• You can multi-task and manage time effectively.
• You can maintain the confidentiality of our clients and files.
• You are a positive person, ambitious and energetic.
• You are detail-oriented and willing to go the extra mile to complete the job right the first time.
• You are an extraordinary critical thinker with a sickening degree of attention to detail.
• You are organized.
• You do not make excuses and take responsibility.
• You view obstacles as challenges and opportunities.
• You can take initiative on work that needs to be done and complete tasks with minimal hand-holding.

Requirements

• If you can crush those tasks, be a good teammate, and the statements describe you, then you may be our ideal candidate.
• If this seems too much to ask of you, please do not apply for this job.
• If you lose stuff, are not organized, or get easily distracted, please do not apply.
• If it is never your fault or your problem when something goes wrong, please do not apply.
• If you think our standards are too hard to achieve, then we want to meet you.

Benefits

• If you are a hard worker who is up for a challenge and wants to be a part of a team where your hard work and efforts are recognized, appreciated, and rewarded, then we are ready to talk to you.