[Hiring] Contracts and Records Specialist @Viasat, Inc.

Role Description

Viasat is seeking a highly organized and proactive Contracts and Records Specialist to join our Government Affairs and Regulatory team. This is a critical role combining administrative excellence with paralegal-style support to ensure our team operates seamlessly.

• Serve as a foundational member of the team, acting as a primary point of contact for contract administration and records management.
• Manage essential vendor relationships, process required payments, and support global initiatives.

The day-to-day

• Contract Management: Lead the end-to-end process for the execution and maintenance of international regulatory consultant contracts, vendor agreements, and law firm engagements.
• Payments Processing: Work with internal Finance teams to ensure that funds are requisitioned and payments made in a timely manner and in accordance with company policies.
• Document Coordination: Prepare/revise essential documents, including Non-Disclosure Agreements (NDAs), consulting and other vendor services agreements, and related materials under the supervision of the legal team.
• Administrative Excellence: Organize and maintain the team’s records (e.g., submissions in consultation proceedings, contracts) and serve as a main point of contact for information retrieval.
• Research & Filings: Assist with research for FCC rulemakings and national regulatory consultations, and support the submission of regulatory filings.

Qualifications

• 5+ years of experience in a high-level administrative or "admin-paralegal" role, preferably within a corporate legal or regulatory environment.
• Proven ability to manage the lifecycle of contracts and vendor relationships.
• Advanced skills in Microsoft Word (editing, formatting, and document merges), Excel, and PowerPoint.
• Exceptional attention to detail with the ability to manage multiple simultaneous projects under strict deadlines.
• Ability to exercise high levels of discretion when handling confidential and sensitive corporate information.
• A self-starter mindset with the ability to pivot priorities quickly in a fast-paced environment.
• Ability to communicate clearly, concisely, and effectively.

Requirements

• Prior experience working for a satellite, telecommunications, or Internet service provider.
• Familiarity with SATCOM or satellite regulations.
• Experience working with external counsel or international consultants.
• A Paralegal Certificate is a plus, though not required for this role.

Salary Range

$89,000.00 - $141,000.00 / annually. For specific work locations within San Jose, the San Francisco Bay area, and New York City metropolitan area, the base pay range for this role is $111,000.00 - $166,000.00 / annually.

At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. Base pay may vary depending on job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits, dependent on the position offered.

EEO Statement

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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