[Hiring] Civil Litigation Legal Secretary @CSAA Insurance Group, a AAA Insurer

Role Description

As a Civil Litigation Legal Secretary supporting our Folsom, California law office, you will partner closely with two CSAA Insurance Group attorneys, providing critical legal and administrative support. The attorneys primarily handle personal injury defense matters, with approximately 80% of their caseload being auto in nature.

• Generates/composes/drafts correspondence and various legal documents and forms.
• Organizes and maintains electronic files related to current cases and various legal matters.
• Dockets and calendars legal appearances and filing deadlines.
• Provides administrative support to attorneys with depositions, medical examinations, court and arbitration hearings, and works with retained experts.
• Juggles calendar and does scheduling with follow-up tasks.
• E-file documents with the court.
• Understanding of what is happening with a file and being proactive when necessary.

Qualifications

• 3 – 5 years of experience as a Legal Secretary or equivalent.
• Knowledge of legal terminology and of proper formats for legal documents, legal procedures, and document editing skills.
• California Court venue understanding and familiarity with local rules, as well as knowledge of e-filing process with various California courts.
• Ability to multi-task and prioritize.
• Strong attention to detail and accuracy of work.
• Ability to manage in a strictly electronic (paperless) environment.
• Strong PC skills.
• Strong Microsoft Office product skills, including but not limited to Office 365, TEAMS, and OneDrive.
• Skilled in working with Adobe and utilizing and manipulating PDF documents.
• Demonstrated knowledge of legal software applications.
• Must have the ability to handle and respond to sensitive and confidential information.
• Strong oral and written communication skills and organizational skills.
• Ability to file using alpha-numeric systems.
• Advanced knowledge of practice areas and legal procedures.

Requirements

• Bachelor's degree in related area or an equivalent combination of education and experience.
• Notary license.
• Knowledge of Electronic Legal Management: e-Docs and Team Connect preferred.
• Actively shapes our company culture (e.g., participating in employee resource groups, volunteering, etc.).
• Lives into cultural norms (e.g., willing to have cameras when it matters: helping onboard new team members, building relationships, etc.).
• Travels as needed for role, including divisional/team meetings and other in-person meetings.
• Fulfills business needs, which may include investing extra time, helping other teams, etc.

Benefits

• Total compensation package, annual bonus eligibility for most roles.
• 401(k) with a company match.
• Flexible Workplace: remote-first culture with Home-Flex roles.
• Career Growth: opportunities for development and long-term success.
• Inclusion and Belonging: fostering an inclusive and welcoming workplace.
• Sustainability: initiatives to build resilient communities and reduce environmental impact.