[Hiring] Associate Document Controller @Shell

Role Description

The Technical Asset Support (TAS) team aims to develop central, competitive capabilities, delivering end-to-end value through the AMS work processes as an integral part of our Downstream Manufacturing (DS-M), Integrated Gas & New Energies (IGNE) and Upstream (UP) asset teams. We support the business worldwide and often do so together with the deep capability of our Project & Technology (P&T), Information Technology (IT) and Finance & Data Operations (FO-Data) partners. You are going to play a vital role in the delivery of continued efficiency and effectiveness improvement by bringing cross-business learning on key processes.

The Data Document Management Engineer is expected to perform document management of technical data, procedures, and engineering drawings through functional mailbox management, metadata management, and high-level quality checks. The role will be responsible for the maintenance, assurance, technical support, and standardization of Shell’s Upstream, IG and Downstream assets technical data.

The role will steer the Document Management of an asset’s technical drawings, vendor/OEM correspondences, procedures, and other engineering drawings.

What you’ll be doing

• Work in CMMS (SAP) and EDMS tools such as AIM-EDMS / ASSAI / ACCONEX / UDOCs for maintenance, assurance, technical support, and standardization of technical data and documents.
• Analyze data and business processes including data cleansing, data mining and profiling, benchmarking, and reporting projects for site-related equipment and maintenance activities.
• Monitor functional mailbox for Document Turnovers daily and prioritize completion based on agreed criteria and asset standards.
• Understand data related maintenance reports, equipment drawings, circuit diagrams, P&IDs, operation, and maintenance manuals of OEMs for Downstream operations.
• Perform quality checks on drawings/documents based on Asset’s Document Management standards.
• Load documents to EDMS, add metadata, and link to FLOC per instruction.
• Identify opportunities to streamline processes in the future.
• Shift work following operating hours of the Downstream operation units across the globe.
• Engage virtually with diverse stakeholders across time zones for day-to-day operations.
• Initiate and help resolve business and technical issues within areas of responsibility.
• Provide remote support to downstream operating units/sites in drawing management & updates.

Qualifications

• University / Technical/Professional / Engineering in Mechanical / Instrumentation / Electrical / Industrial / Chemical Engineering.
• Preferably 2 to 3+ years post-degree in engineering/technical jobs in the Oil and Gas or related industry.
• Experience handling technical documentation.
• Experience working in an ERT or Computerized Maintenance Management Systems (CMMS) such as SAP/Blueprint.
• Experience working in Engineering Document Management Systems (EDMS) such as AIM-EDMS / ASSAI / AHA.
• Experience in applying document management standards and metadata management.
• Strong communication skills and ability to grasp information easily.
• Demonstrates collaboration and contributes positively to team dynamics.
• Ability to prioritize and ensure delivery of responsibilities.
• Flexible and adaptable to change, with a track record of initiative, analytical capabilities, and problem-solving.
• Experience in technical documentation such as Project Drawings, Vendor/OEM Manuals, Equipment Diagrams.
• Experience in AIM-EDMS, ASSAI, and Primavera.
• Experience in Engineering Projects as part of project controls team.
• Experience in Reporting and Analysis using tools such as MS Access, Advanced Excel, Spotfire, Power BI.
• Experience in Engineering Continuous Improvement practices.

Benefits

• Opportunity to develop skills in an environment valuing honesty, integrity, and respect.
• Progress as a person while working on the energy transition.
• Grow transferable skills needed to advance your career.
• Work at the forefront of technology, trends, and practices.
• Collaborate with experienced colleagues with unique expertise.
• Achieve balance in a values-led culture.
• Access to a wide range of training and development programs.

Company Description

Shell is a diversified energy company in India with 13,000 employees, and presence in Integrated Gas, Downstream, Power, Renewable and Upstream. Our global strategy, Powering Progress, focuses on creating more value with less emissions, supporting our purpose of providing cleaner energy solutions.

• Our Lubricants business serves over 50,000 consumers through a strong network of over 200 distributors.
• Shell owns and operates a LNG re-gasification terminal at Hazira, Surat.
• Our three capability centres across Bangalore and Chennai serve as a technology and innovation powerhouse for Shell globally.
• We are committed to positively contributing to the communities through programs on STEM Education, Skilling, and Livelihood.