[Hiring] Talent Acquisition Specialist - Full-Cycle Execution @Scale Virtually

Role Description

We are looking for Virtual Professionals based in the Philippines. This is a fully remote position for the role of Talent Acquisition Specialist – Full-Cycle Execution. Applications with an introduction video attached will be prioritized. Due to the fully remote nature of this role, it is important that candidates are comfortable communicating on video calls.

You will own the candidate lifecycle from sourcing to offer closure, ensuring that every role is filled with the right candidate on time. You operate independently, balancing multiple hiring requirements, and maintaining a smooth, professional candidate experience. Your focus is on closing loops: no candidate is left hanging, no interview is uncoordinated, and no role is delayed due to administrative gaps.

Filtering signal: This role is not for candidates who require daily supervision or struggle to prioritize multiple hiring pipelines simultaneously.

Core Responsibilities

• Sourcing & Attraction
  • Identify potential candidates using job boards, social media, and professional networks
  • Write and post job ads across multiple platforms, ensuring they accurately reflect role requirements
  • Screen incoming applications for minimum qualifications and cultural fit
  • Flag top candidates and escalate only when necessary; avoid over-escalation
• Interview Coordination & Process Management
  • Schedule interviews with candidates and hiring managers across time zones
  • Confirm candidate availability and proactively prevent no-shows via phone, SMS, or email
  • Prepare interview kits and briefing notes for hiring managers
  • Track each candidate’s status in the ATS and ensure all steps are completed in sequence
• Candidate Experience & Communication
  • Maintain consistent, professional communication with candidates throughout the process
  • Provide timely feedback and updates; prevent candidates from being left in limbo
  • Adapt communication style depending on role, seniority, and urgency
• Process & Reporting
  • Maintain accurate hiring trackers and dashboards
  • Document recurring recruiting processes for efficiency and scalability
  • Flag bottlenecks, delays, or patterns in candidate flow that require intervention
• Collaboration & Continuous Improvement
  • Partner with hiring managers to understand role needs and culture requirements
  • Propose adjustments to recruiting strategy based on metrics and outcomes
  • Stay updated on sourcing channels, industry trends, and best practices in recruitment

Qualifications

• Experience: 2+ years in talent acquisition, HR recruitment, or full-cycle recruiting
• Execution & Ownership: Capable of independently managing multiple requisitions without reminders
• Communication: Excellent written and verbal English for client-facing and internal messaging
• Prioritization & Judgment: Comfortable triaging candidates, coordinating interviews, and escalating only when necessary
• Organization: Detail-oriented, able to track dozens of moving parts in parallel

Requirements

• ATS / Recruitment Platforms (Workable or equivalent)
• Job Boards (Indeed or equivalent)
• Google Workspace (Gmail, Calendar, Docs)
• Slack

What We Actually Care About

• Closing loops on all candidates and hiring requirements
• Anticipating scheduling conflicts and preventing no-shows
• Delivering candidates to hiring managers with complete context for decision-making
• Maintaining accurate reporting and dashboards for pipeline visibility
• Proposing and documenting improvements in recruiting workflows

What This Role Is NOT

• Not a passive posting/administrative role; proactive sourcing and execution required
• Not for candidates who cannot manage multiple pipelines independently
• Not for those who cannot communicate clearly with candidates and hiring managers
• Not for candidates who require daily supervision or step-by-step instructions
• Not for individuals who do not follow-through on tasks and close loops consistently

Position Details

• Hours: Full-time, remote (Philippines), US-aligned hours
• Work Style: Async, independent, performance-driven
• Structure: Contractor/Employee

Application Instructions

• Submit resume with relevant experience
• Include a practical scenario: Given 5 open roles at different stages with overlapping interviews, create a prioritized action plan, schedule interviews, and outline next communication steps, showing your reasoning

Benefits

• Paid Time Off (PTO)
• HMO
• Fully Remote Work