[Hiring] Talent Acquisition Specialist @Catalight

Role Description

This position is 100% remote, supporting companies based in Northern California and Hawaii; work hours will be aligned with the Pacific/Hawaiian time zone. We are reimagining the way the world experiences healthcare and need you to help us find the best talent to achieve our strategic vision. As a Talent Acquisition Specialist at the Catalight Foundation, you will play a critical dual role on the People Operations and Strategy team—supporting both recruiting coordination/scheduling operations and full-cycle recruiting efforts.

You will support Catalight and its family of companies, including Catalight Care Services, Easterseals Hawaii, and Easterseals Northern California. This role is ideal for someone who thrives in a fast-paced, high-volume environment, enjoys operational excellence, and is passionate about building inclusive, efficient hiring processes.

The ideal candidate will thrive in high volume recruiting, enjoy exceeding expectations and delivering results, be courageous enough to challenge the status quo, and is passionate about transforming healthcare. Joining Catalight Foundation means joining an organization focused on fostering diversity, inclusion and belonging, building genuine connections, recognizing each other’s strengths, and sharing in successes of the collective Family of Companies.

Scheduling & Interview Coordination

• Own and manage end-to-end interview scheduling, including phone screens, panel interviews, and final rounds across multiple time zones (Pacific/Hawaiian).
• Coordinate calendars between candidates, hiring managers, and interview panels to ensure a seamless interview experience.
• Prepare and distribute interview confirmations, logistics, and materials to candidates and interview teams.
• Ensure interview processes are organized, timely, and aligned with equity and inclusion best practices.
• Troubleshoot scheduling conflicts and proactively adjust timelines to maintain hiring momentum.

Recruiting Coordination & Operations

• Serve as a central point of contact for recruiting operations, ensuring smooth workflow and communication across stakeholders.
• Maintain accurate candidate data and activity tracking in the Applicant Tracking System (ATS).
• Support recruiting team with reporting, pipeline tracking, and process improvements.
• Assist in coordination and planning of recruiting events, career fairs, and outreach initiatives.
• Help standardize and improve recruiting processes, templates, and candidate communications.
• Ensure a high-quality candidate experience through consistent communication and follow-up.

Recruiting & Talent Acquisition

• Develop and implement outreach and sourcing strategies to attract a diverse pool of qualified candidates.
• Identify and execute effective recruiting methods aligned with role requirements, industry trends, and organizational needs.
• Assist with job postings, job marketing, and development of job announcements for events and campaigns.
• Screen applications and identify qualified candidates for hiring teams.
• Partner with hiring managers, People Business Partners, and recruiting team members throughout the hiring process.
• Support offer processes including coordination of offer details such as compensation ranges, start dates, and onboarding steps.
• Participate in hiring events (virtual and in-person), including occasional weekend support.

Compliance & Administrative Support

• Handle confidential and sensitive information in accordance with Catalight Foundation policies and all applicable laws.
• Stay up to date with employment law and recruiting compliance requirements.
• Complete additional duties as assigned by Supervisor.

Qualifications

• High School Diploma or GED required.
• 2+ years of recruiting, recruiting coordination, or scheduling experience required.
• Experience supporting high-volume, fast-paced recruiting environments.
• Experience with online sourcing tools (LinkedIn, Indeed, etc.).
• Experience coordinating interviews across multiple stakeholders and time zones strongly preferred.
• Non-profit or shared services recruiting experience is a plus.
• Experience supporting Hawaii-based teams is preferred.

Requirements

• Must be able to communicate effectively within the work environment, read and write using the primary language within the workplace.
• Visual and auditory ability to work with clients, staff and others in the workplace continuously.
• Frequent speaking and listening (25-75%) to clients, staff, and others in the workplace.
• Utilize computer and cell phone for effective communication.
• Proficiency in MS Office, Outlook, and Applicant Tracking Systems; ability to learn new tools quickly.
• Commitment to diversity, equity, and inclusion in hiring practices.
• Ability to manage multiple priorities, schedules, and stakeholders simultaneously.

Benefits

• Full time position.
• Compensation: $82,000 - $96,000 Annually.

Conditions of Employment

• Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ).
• Ability to obtain and maintain clearance through the Office of Inspector General.
• Must attend any required training.