[Hiring] Talent Acquisition Coordinator @Catalina USA

Role Description

Infillion is seeking a Recruitment Coordinator to join our Talent team and help us deliver an efficient, high-quality hiring experience across the organisation. Based in Costa Rica, this is a hands-on coordination role at the heart of our global recruitment operations.

• Support the day-to-day execution of our recruitment processes — sourcing candidates, maintaining candidate pipelines, scheduling interviews, and ensuring candidates and hiring managers are kept informed throughout each stage of the hiring process.
• Partner closely with the Talent Lead and hiring managers across the business to keep hiring moving at pace and ensure every candidate has a great experience with Infillion.
• This is a great opportunity for someone with 1–3 years of recruitment or HR coordination experience who is looking to grow their career in a fast-moving, global technology business.

Responsibilities

• Own the end-to-end coordination of the recruitment process for high-volume and junior-level roles, from initial brief through to offer.
• Source and identify candidates across multiple channels, including LinkedIn, job boards, specialist media and ad-tech communities, and talent databases.
• Conduct initial CV screening and share shortlisted profiles with hiring managers with clear, structured summaries.
• Schedule and coordinate interviews, assessments, and feedback sessions between candidates and hiring teams across multiple time zones.
• Manage candidate communication throughout the process, providing timely updates and maintaining a consistently positive candidate experience.
• Maintain accurate and up-to-date candidate records and pipeline tracking within the applicant tracking system (ATS).
• Support hiring managers across Sales, Revenue, Technology, Operations, and other functions with recruitment coordination and role briefings.
• Manage recruitment administration, including drafting offer letters, collecting documentation, and coordinating pre-employment checks.
• Post and promote vacancies across relevant platforms and channels, ensuring job adverts are accurate, compelling, and appropriately targeted.
• Support the Talent Lead with reporting, pipeline data, and ad hoc recruitment projects as required.
• Contribute to improving recruitment processes, templates, and candidate-facing communications.
• Represent Infillion professionally and positively at all stages of the candidate journey.

Qualifications

• 1–3 years of experience in a recruitment coordination, HR coordination, or talent acquisition support role.
• Working knowledge of the digital media and advertising ecosystem, including familiarity with concepts such as DSPs, SSPs, ad networks, programmatic advertising, or ad technology — or a strong and demonstrable interest in this space.
• Strong organisational skills with the ability to manage multiple roles and candidate pipelines simultaneously.
• Excellent written and verbal communication skills in English; additional language skills are a plus.
• Experience using an applicant tracking system (ATS) or HRIS platform.
• Proficiency in scheduling tools and productivity software, including Google Workspace or Microsoft 365.
• A candidate-first mindset and a commitment to delivering a high-quality hiring experience.
• Ability to work in a fast-paced, global environment with shifting priorities and competing deadlines.
• High attention to detail and a proactive, solution-oriented approach.
• Collaborative and effective at building working relationships across functions and geographies.
• Discretion and professionalism when handling confidential candidate and business information.

Preferred Qualifications

• Previous experience recruiting within the media, advertising, ad technology, or marketing technology sector, either in-house or agency-side.
• Hands-on understanding of the programmatic advertising supply chain, including DSPs, SSPs, data management platforms (DMPs), ad servers, or measurement solutions.
• Familiarity with sourcing techniques and direct candidate outreach via LinkedIn Recruiter or specialist ad-tech communities and forums.
• Experience supporting full-cycle recruitment for individual roles, beyond coordination tasks.
• Exposure to hiring across multiple regions or time zones.
• Knowledge of employment practices and hiring norms in Costa Rica.
• Experience producing recruitment metrics, pipeline reports, or data dashboards.
• A genuine interest in building a career in talent acquisition and people operations.