[Hiring] Senior Payroll Specialist @Boldr

Role Description

As a Senior Payroll Specialist, you will own the day-to-day administration of U.S. payroll and compliance for a distributed workforce of 600–1,000 employees across ~35 states, including a large nonexempt/hourly population.

• Manage the bi-weekly payroll cycle in Paylocity, coordinating closely with the U.S. payroll partner.
• Submit and audit payroll changes including:
  • New hires
  • Terminations
  • Clawbacks
  • Corrections
  • Direct deposit updates
• Review timecard adjustments for a large hourly population.
• Process ad-hoc termination pay.
• Operate within tight deadlines, auditing carefully before finalization and escalating discrepancies quickly.

On the compliance side, you’ll own the U.S. compliance calendar end-to-end:

• Manage required reporting such as:
  • EEO-1
  • CA Pay Data
  • OSHA 300
• Coordinate ACA and non-discrimination testing with Benefits.
• Review and escalate background checks.
• Run quarterly health exclusion checks.
• Monitor legislative changes across states.
• Partner with Legal on handbook and policy updates.
• Lead the annual Compliance Refresh, ensuring policy acknowledgements and training are completed across all eligible employees and contractors.

Qualifications

• 3–5+ years of hands-on U.S. payroll administration experience.
• Experience supporting companies with 600–1,000 employees and 300+ nonexempt/hourly workers.
• Strong understanding of nonexempt/hourly payroll complexity.
• Demonstrated ownership of U.S. multi-state compliance calendar and reporting.
• Experience preparing EEO-1, Pay Data Reports, and OSHA 300 logs.
• Comfortable operating in systems such as Paylocity, ticketing platforms, and project management tools.

Requirements

• Detail-oriented with a track record of catching payroll discrepancies before finalization.
• Confident working within tight payroll deadlines where accuracy is non-negotiable.
• Able to work independently in an offshore setup while maintaining consistent CT or ET working hours for U.S. collaboration.
• Comfortable operating in high-volume environments with evolving processes and ambiguity.
• A clear communicator who can partner effectively with cross-functional teams.
• Comfortable working in an environment where AI tools are part of daily operations.

Benefits

• Impact-driven work environment.
• Opportunity to help Boldr grow and achieve its Purpose.
• Supportive team culture that champions core values: Curious, Empathetic, Dynamic, and Authentic.