[Hiring] Senior Payroll Compliance Analyst @OEC

Role Description

Join OEC's HR team as a Senior Payroll Compliance Analyst, owning payroll accuracy, compliance, and process innovation across North America. This role suits an experienced professional comfortable working with a high degree of autonomy, acting as the primary subject matter expert on payroll compliance matters. If you thrive on precision, accountability, and solving problems before they become problems, this is your seat.

What You'll Do

• Guide payroll processing and provide expert recommendations across the company.
• Lead payroll reconciliations and system integration audits, spotting trends and resolving discrepancies to keep the team audit-ready.
• Support timely responses to payroll and IRS tax notices; assist with employer registrations under federal, state, local, and Canadian provincial law.
• Own payroll-adjacent compliance areas including 401(k) match calculations, EEO reporting, and workers' compensation requirements across multiple states.
• Prepare payroll and finance reports (gross payroll, hours worked, PTO accrual, tax and benefit deductions) for budgeting and internal/external audits.
• Administer variable compensation programs, including Annual and Executive Incentive Plans, Profit Sharing Plan, Merit Increase Program, and 401(k) Company Match.
• Maintain data integrity across wages, benefits, 401(k), and PTO, documenting processes clearly for consistency and audit readiness.
• Champion process improvements through system optimization and automation.
• Support payroll, HR, and operations during mergers & acquisitions.
• Provide backup support for payroll processing, including administering and committing payroll runs.

Qualifications

• Bachelor's degree in HR, Accounting, or related field (equivalent experience considered).
• 4+ years of multi-state payroll experience with deep knowledge of payroll rules, regulations, and compliance across North America.
• Proven ability to own complex problems end-to-end, with strong critical thinking and a bias toward practical solutions.
• Proficiency with HRIS/payroll systems, Dayforce and reporting tools strongly preferred.
• Exceptional attention to detail, documentation habits, and time management in a fast-moving, small-company environment.
• Strong communication skills across all levels of the organization.
• Discretion in handling confidential information.
• Comfort thriving in a remote/hybrid environment with camera-on virtual meetings.
• Some travel to our corporate office may be required (10%).
• Availability to work Eastern Time zone hours is required.

Benefits

• Full benefits starting Day 1: Medical, Dental, and Vision.
• 401(k) with company match.
• Unlimited Flex Time Off plus 10 company-paid holidays.
• Professional development programs and tuition assistance.
• Home office equipment stipend.
• Employee resource groups and exclusive employee discounts.